Administrative Assistant

TechOp Solutions International; Phoenix (AZ); On-site; USD 40,000 - 50,000; Full time

Job summary

A government services provider is seeking an Administrative Support Specialist to provide full-time administrative support to a Federal client. The ideal candidate will perform a broad range of clerical and communication functions, ensuring effective support to the leadership team. Key responsibilities include managing appointment calendars, greeting visitors, and organizing documentation. Applicants should have a BA/BS degree and over a year of administrative experience, demonstrating strong organizational and communication abilities.

Qualifications

• 1+ years of administrative experience.
• Strong communication, organization, and time management abilities.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Access, Outlook).

Responsibilities

• Perform standard and non-standard administrative duties to support offices and management.
• Greet visitors, answer calls, and route inquiries, fulfilling receptionist duties.
• Maintain appointment calendars and schedule meetings.
• Prepare meeting materials and maintain organized filing systems.

Skills

Strong communication

Organization

Time management

Advanced proficiency in Microsoft Office Suite

Education

BA/BS degree

Tools

Microsoft Office Suite

Job description

TechOp Solutions is seeking an Administrative Support Specialist to provide full-time administrative support to a Federal client. The Support Specialist will perform a broad range of administrative, clerical, and communication functions supporting the leadership team and staff. The ideal candidate is detail-oriented, organized, and capable of handling multiple priorities with professionalism in a fast-paced government environment.

Responsibilities

• Perform standard and non-standard administrative duties to support offices and management.
• Greet visitors, answer calls, and route inquiries, fulfilling receptionist duties.
• Maintain appointment calendars; schedule meetings and teleconferences.
• Compose and respond to routine correspondence and manage email communications.
• Support vehicle mileage tracking and equipment inventory.
• Prepare meeting materials, record and distribute minutes, and maintain organized filing systems.
• Assist with timekeeping through GovTA, maintain personnel files, and run attendance reports.
• Compile and organize budget information, reports, and recurring documentation.
• Maintain databases, shared drives, and post order tracking spreadsheets.
• Other duties as assigned.

Requirements

• 1+ years of administrative experience
• BA/BS degree
• Strong communication, organization, and time management abilities.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Access, Outlook), database systems, and office equipment.

Seniority level

Entry level

Employment type

Full-time

Job function

Administrative

Industries

IT Services and IT Consulting