Global Administrative Assistant & Travel Coordinator

FLIR Systems, Inc.; Huntsville (AL); On-site; USD 50,000 - 75,000; Full time

Job summary

Teledyne Technologies Incorporated is seeking an experienced administrative professional to support a fast-paced, technology-driven environment. The role focuses on managing calendars, coordinating CONUS/OCONUS travel, and serving as the primary point of contact for internal and external stakeholders.

You will prepare professional correspondence and reports, organize information, and support projects through data collection and documentation.

Qualifications

• High school diploma or GED required.
• Minimum of 2 years of administrative or clerical experience, preferably supporting a specialized function or department.
• Experience with modern office technology, digital collaboration tools, and cloud-based systems is strongly preferred.
• US Citizenship with ability to attain and maintain government security clearance.

Responsibilities

• Manages incoming communications, including email and physical mail; drafts and prepares outgoing correspondence.
• Prepares routine and advanced documents such as letters, reports, briefings, and internal communications; scans and organizes digital files.
• Maintains both digital and physical filing systems to ensure accuracy, accessibility, and compliance with retention guidelines.
• Screens and directs calls; coordinates virtual and in-person meetings, including conference calls and video conferences.
• Manages calendars, schedules appointments, and coordinates domestic and international travel arrangements.
• Plans and executes meetings and events, including agenda preparation, logistics, facility reservations, and meeting minutes.
• Welcomes and assists visitors, ensuring professional and positive experience.
• Facilitates communication and workflow between departments, teams, and external partners.
• Conducts research, gathers data, analyzes information, and prepares summaries, reports, and recommendations with moderate guidance.
• Monitors office supply levels, anticipates needs, and manages procurement and vendor relationships.
• Supports office technology and equipment by coordinating maintenance and troubleshooting basic issues.
• Submits, tracks, and follows up on facilities support requests, including maintenance, repairs, workspace needs, and service tickets.
• Coordinates with facilities teams, vendors, and building management to ensure timely resolution of issues and smooth office operations.
• Assists with workspace setup, moves, and general office environment needs as required.
• Other duties may be assigned.

Skills

Calendar management

Communication

Teamwork

Problem solving

Organizational skills

Microsoft 365 proficiency

Video conferencing

Education

High school diploma or GED

Tools

Excel

Word

PowerPoint

SharePoint

Outlook/Teams

Job description

Teledyne Technologies Incorporated is seeking an experienced administrative professional to support a fast-paced, technology-driven environment. The role focuses on managing calendars, coordinating CONUS/OCONUS travel, and serving as the primary point of contact for internal and external stakeholders.

You will prepare professional correspondence and reports, organize information, and support projects through data collection and documentation.