Administrative Assistant - Travel, Data & Team Support

Helena Agri-Enterprises, LLC; Memphis (TN); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health, dental & vision insurance

401(k) with company match

Earned wage access (DailyPay)

Paid time off & holidays

Parental leave

Education assistance

Job summary

Helena Agri-Enterprises, LLC is hiring an Administrative Assistant to support the director and team with day-to-day administrative tasks in a fast-paced office environment.

The role involves handling mail, communications, travel arrangements, meeting coordination, and data reporting for product research and sales teams. Strong Microsoft Office and English communication skills are required; Spanish is a plus.

Qualifications

• High school diploma or equivalent.
• Three years of related administrative experience preferred.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Strong written and verbal English communication skills.
• Spanish is a valuable asset for interactions.

Responsibilities

• Provide administrative support to ensure the team functions optimally.
• Collect, open, date, and distribute mail.
• Typing, copying, faxing, emailing and phone communications for the team.
• Arrange travel and lodging for the team.
• Coordinate meetings and conferences as directed.
• Compile data and prepare reports for product research, development, and sales teams.
• Develop reports and support special projects as assigned.
• Maintain confidential files and contract-related records.
• Fulfills data and promotional material requests from team or customers.
• Assist in data research, reporting, and planning activities.
• Represent the team at company and civic meetings as needed.
• Possibly operate a company vehicle.
• Provide exceptional customer service to internal and external customers.
• Attend to other duties as assigned.
• Maintain reliable attendance and adhere to policies.

Skills

Microsoft Office

Written communication

Verbal communication

Interpersonal skills

Organizational skills

English proficiency

Spanish (valued)

Coordinate high activity

Valid U.S. driver's license

Education

High school diploma or equivalent

Three years of work-related experience

Job description

Helena Agri-Enterprises, LLC is hiring an Administrative Assistant to support the director and team with day-to-day administrative tasks in a fast-paced office environment.

The role involves handling mail, communications, travel arrangements, meeting coordination, and data reporting for product research and sales teams. Strong Microsoft Office and English communication skills are required; Spanish is a plus.