Office & Travel Coordinator — Admin Support

Entegra; Houston (TX); On-site; USD 40,000 - 52,000; Full time

Job summary

Entegra is seeking an Administrative Assistant to provide daily office support to the management team. You will handle calls, greet visitors, arrange travel, and perform general clerical tasks.

The role requires 2+ years in administration, proficiency in English, and experience with ERP and office software. Join a fast-paced environment with evolving priorities and collaborative teamwork.

Qualifications

• Requires a high school diploma; technical training preferred.
• Minimum 2 years in an administrative role with service orientation.
• Experience with travel and booking management; fluent English required.
• Proficient with Navision or similar ERP, Concur, and MS Office.

Responsibilities

• Answer and route incoming calls to the right person or department.
• Serve as the first point of contact for customers and visitors; greet and sign in guests.
• Arrange travel for visitors and staff, optimizing travel costs.
• Perform clerical tasks such as word processing, spreadsheets, presentations, and filing.
• Enter data and assist with filing needs across departments.
• Help plan and organize meetings with external customers.
• Order, receive, stock, and distribute office supplies.
• Sort and forward mail; manage outgoing correspondence.
• Assist updating company and department procedures.
• Assist in budgeting related to office management; perform other duties as assigned.

Skills

Interpersonal skills

Customer service

Communication

Organized

Attention to detail

Discretion

Team player

Adaptable

Problem-solving

Learning systems

Education

High School Diploma

Technical Diploma or technical vocational training in Administration

Tools

Navision or similar ERP

Concur

Microsoft Office Suite

Job description

Entegra is seeking an Administrative Assistant to provide daily office support to the management team. You will handle calls, greet visitors, arrange travel, and perform general clerical tasks.

The role requires 2+ years in administration, proficiency in English, and experience with ERP and office software. Join a fast-paced environment with evolving priorities and collaborative teamwork.