Administrative Assistant

Helena Agri-Enterprises, LLC; Memphis (TN); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health, dental & vision insurance

401(k) with company match

Earned wage access (DailyPay)

Paid time off & holidays

Parental leave

Education assistance

Job summary

Helena Agri-Enterprises, LLC is hiring an Administrative Assistant to support the director and team with day-to-day administrative tasks in a fast-paced office environment.

The role involves handling mail, communications, travel arrangements, meeting coordination, and data reporting for product research and sales teams. Strong Microsoft Office and English communication skills are required; Spanish is a plus.

Qualifications

• High school diploma or equivalent.
• Three years of related administrative experience preferred.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Strong written and verbal English communication skills.
• Spanish is a valuable asset for interactions.

Responsibilities

• Provide administrative support to ensure the team functions optimally.
• Collect, open, date, and distribute mail.
• Typing, copying, faxing, emailing and phone communications for the team.
• Arrange travel and lodging for the team.
• Coordinate meetings and conferences as directed.
• Compile data and prepare reports for product research, development, and sales teams.
• Develop reports and support special projects as assigned.
• Maintain confidential files and contract-related records.
• Fulfills data and promotional material requests from team or customers.
• Assist in data research, reporting, and planning activities.
• Represent the team at company and civic meetings as needed.
• Possibly operate a company vehicle.
• Provide exceptional customer service to internal and external customers.
• Attend to other duties as assigned.
• Maintain reliable attendance and adhere to policies.

Skills

Microsoft Office

Written communication

Verbal communication

Interpersonal skills

Organizational skills

English proficiency

Spanish (valued)

Coordinate high activity

Valid U.S. driver's license

Education

High school diploma or equivalent

Three years of work-related experience

Job description

Who We Are

Helena Agri-Enterprises, LLC is an innovator and service provider for agricultural and professional markets in the United States and around the world. We are one of America's only retailers and distributors with expertise in formulation, research and development, precision technology, data solutions, professional application and manufacturing. For nearly 70 years our people have been driven to provide sustainable solutions that help feed, clothe and fuel the world. With over 450+ locations nationwide and over 6,000 employees we rank among the top agricultural service companies in volume and sales of agricultural products and services.

Who We Are

Helena Agri-Enterprises, LLC is an innovator and service provider for agricultural and professional markets in the United States and around the world. We are one of America's only retailers and distributors with expertise in formulation, research and development, precision technology, data solutions, professional application and manufacturing. For nearly 70 years our people have been driven to provide sustainable solutions that help feed, clothe and fuel the world. With over 450+ locations nationwide and over 6,000 employees we rank among the top agricultural service companies in volume and sales of agricultural products and services.

About The Job

The Administrative Assistant assists the director and team by initiating, coordinating and providing administrative functions on a day-to-day basis.

What Your Day Will Look Like

• Provides administrative support to ensure the team functions optimally.
• Collects, opens, dates and distributes mail.
• Performs communication functions including typing, copying, faxing, e-mailing and making phone calls for the entire team.
• Arranges travel and lodging for the team.
• Arranges conference, committee and other meetings as directed.
• Compiles data and financial and statistical information related to product research, development, sales, marketing, production forecasting and scheduling.
• Develops reports and special projects as assigned by leader.
• Maintains records and files for confidentiality and non-disclosure for sales, marketing and distribution agreements and others as required.
• Maintains files for each team member.
• Fulfills requests for data, advertising and promotional materials and other information requested by the team or customers.
• Assists the team in researching and compiling data, developing reports, completing special projects and coordinating planning activities.
• Represents the team at various company, professional, civic and other meetings.
• May be required to operate a company vehicle.
• Provides excellent customer service to all internal and external customers.
• Other work-related duties as assigned by leader.
• Reliable and regular attendance is required.
• Follows all company policies and procedures.

Education & Experience

• High school diploma or equivalent is required.
• Three years of work-related experience is required.

Skills & Qualifications

• Working knowledge of Microsoft Office is required.
• Written and verbal communication skills in English are required.
• Communicating in Spanish is a valuable skill at Helena.
• Interpersonal skills are required.
• Organizational skills are required.
• Ability to coordinate a high level of activity under a variety of conditions and restraints is required.
• Valid U.S. driver's license is required and must meet all company requirements to operate a Helena vehicle.

Successful completion of a drug test and background check is required for all positions at Helena.

WORK ENVIRONMENT & PHYSICAL ASPECTS OF THE JOB

The work environment for this position is that of a typical office environment where the noise level is mostly quiet. This position requires you to use your hands for many different tasks and to talk, hear, walk, stand and sit. You may be occasionally required to lift or move up to 10 pounds.

Benefits At Helena

• Health, Dental & Vision Insurance STARTS THE SAME DAY YOU DO!
• Earn up to $3,000 in Reward Dollars from Helena for your Health Savings Account (HSA).
• Helena's robust 401(k) Savings Plan offers you a 100% company-match up to 5% starting on your first day. As your years of service with Helena increase, so does our company-match - up to 10% based on your contribution amount.
• Three-year vesting on company-match with 1,000 hours of service.
• Access your earned pay between paydays through Earned Wage Access (EWA) with DailyPay.
• Employees are eligible for paid-time off and holiday pay.
• This position is eligible for overtime pay.
• Free Term Life Insurance at 1x your annual base pay - paid for by Helena at no cost to you.
• Free Short & Long-Term Disability.
• Up to four weeks of paid Parental Leave.
• Education Assistance.
• And much more!

For More Detailed Information About Our Benefits, Visit Helenacareers.com/benefits.

STAY CONNECTED TO HELENA!

Follow us on social @HelenaCareers or visit us at helenacareers.com.

Helena supports individuals with disabilities, and reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. Helena is an equal opportunity employer.