Executive Coordinator

Career Group; San Francisco (CA); On-site; USD 110,000 - 140,000; Full time

Benefits offered by this job

Excellent Bonus

Job summary

Career Group in San Francisco is seeking an Executive Coordinator to join a prestigious investment firm’s team. You will provide high-level executive support, manage complex calendars, coordinate international travel, and oversee expense reporting for senior investment professionals.

The role offers exposure to investment committees, team operations, onboarding, events, and cross-functional collaboration in a fast-paced, results-driven culture.

Qualifications

• Bachelor's degree and 5+ years of progressive administrative or executive support experience.
• Exceptional organizational skills with ability to juggle multiple priorities.
• Strong emotional intelligence and professional presence.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage complex calendars, coordinate meetings, arrange domestic and international travel, and oversee expense reporting.
• Support investment committee meetings, organize materials, and facilitate cross-team communication.
• Coordinate onboarding, technology requests, office logistics, and day-to-day operations.
• Assist with interview scheduling, candidate coordination, and onboarding processes.
• Plan and execute team dinners, offsites, and other events, handling logistics end-to-end.
• Collaborate across the organization to identify solutions and ensure operational excellence.

Skills

Executive support

Calendar management

Travel planning

MS Office

Education

Bachelor's degree

Tools

Concur

Outlook

PowerPoint

Microsoft Office

Job description

Compensation: $110,000–$140,000 Base Salary + Paid OT + Excellent Bonus

An exceptional opportunity to join one of the world's most prestigious investment firms!

Our client, a globally recognized investment firm, is seeking a polished, highly organized, and proactive Executive Coordinator to join its dynamic San Francisco team. This is an exciting opportunity for a top-notch administrative professional who thrives in a fast-paced, high-performance environment and enjoys a role that extends well beyond traditional executive support.

The ideal candidate brings exceptional judgment, strong emotional intelligence, and a natural ability to anticipate needs, manage competing priorities, and keep complex operations running seamlessly. This highly visible position offers exposure to investment professionals, team operations, deal coordination, and special events within a collaborative, results-driven culture.

What You'll Do

• Executive Support: Manage complex calendars, coordinate meetings, arrange domestic and international travel, and oversee expense reporting for a team of investment professionals.
• Investment Team Coordination: Support investment committee meetings, organize materials, track updates, and facilitate seamless communication across teams.
• Team Operations: Partner with internal stakeholders to coordinate onboarding, technology requests, office logistics, and day-to-day operational needs.
• Recruiting & Onboarding: Assist with interview scheduling, candidate coordination, new hire preparation, and onboarding processes.
• Events & Special Projects: Plan and execute team dinners, offsites, volunteer initiatives, and other events, managing logistics from start to finish.
• Cross-Functional Collaboration: Serve as a trusted resource across the organization, proactively identifying solutions and ensuring operational excellence.

What We're Looking For

• Bachelor's degree and 5+ years of progressive administrative or executive support experience, ideally within financial services, investment management, or another demanding professional environment.
• Exceptional organizational skills with the ability to juggle multiple priorities and pivot seamlessly.
• Strong emotional intelligence, a collaborative mindset, and a polished, professional presence.
• Demonstrated ability to work independently, exercise sound judgment, and handle confidential information with discretion.
• Advanced proficiency in Microsoft Office, particularly Outlook and PowerPoint; Concur experience is a plus.
• Outstanding communication skills, meticulous attention to detail, and a proactive, solutions-oriented approach.
• A genuine team player who takes pride in delivering exceptional support and thrives in an environment where excellence is the standard.

Why This Opportunity?

This is more than a traditional administrative position. You'll become an integral part of a highly accomplished investment team, with the opportunity to take ownership of meaningful projects, build relationships across the organization, and contribute to the team's continued success.

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