Administrative Assistant to Leadership & Forensic Team

Allana Buick & Bers; Palo Alto (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

Allana Buick & Bers seeks an Administrative Assistant to provide administrative support for management staff and support the Forensic team in Palo Alto, CA. The role coordinates information flow, maintains filing, and helps with meetings, travel, and communications while adhering to company policies.

The ideal candidate has experience supporting upper management, strong MS Office skills, and excellent organization and time-management abilities.

Qualifications

• 2 years of applicable work experience in a similar role.
• Experience supporting upper management staff is highly encouraged.
• Proficient with timesheets and scheduling for office and travel.
• Self-motivated and organized with good prioritization.
• Strong organizational and time-management skills.
• Proficient in Microsoft Word, Excel, and PowerPoint.

Responsibilities

• Assist with presentations and edit/format technical reports.
• Organize files and track tasks on spreadsheets.
• Read and flag emails; manage the overall inbox.
• Coordinate internal/external communications and memos.
• Arrange daily schedules, meetings, travel bookings, and events.
• Assist with timesheet submissions and phone log reviews.
• Complete expense reports and assist budgets/proposals.
• Run miscellaneous errands for staff.

Skills

Upper management support

Time management

Organization

Multitasking

Self-motivated

Tools

MS Office

Job description

Allana Buick & Bers seeks an Administrative Assistant to provide administrative support for management staff and support the Forensic team in Palo Alto, CA. The role coordinates information flow, maintains filing, and helps with meetings, travel, and communications while adhering to company policies.

The ideal candidate has experience supporting upper management, strong MS Office skills, and excellent organization and time-management abilities.