Administrative Assistant

Career Group; Los Angeles (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Career Group is seeking an organized Administrative Coordinator / Associate to support a team of senior professionals in a fast-paced office environment. You will manage client service requests, onboarding, documentation, and reporting while maintaining meticulous records and contributing to process improvements.

The role emphasizes proactive service, independent work habits, and strong collaboration with internal teams to deliver outstanding client experiences.

Qualifications

• 2–4 years of admin or client service experience.
• Strong organizational skills with attention to detail.
• Experience handling confidential information and multiple priorities.
• Excellent written and verbal communication skills.
• Ability to work independently while collaborating with a team.
• Proactive, professional approach focused on client service.

Responsibilities

• Serve as a primary point of contact for client service and administrative requests.
• Coordinate account documentation, onboarding, maintenance, and related processes.
• Assist with transactions, account updates, reporting, and client-specific requests.
• Schedule meetings and prepare materials for client presentations and reviews.
• Maintain accurate client records, internal databases, and documentation.
• Support team projects and contribute to process improvements.
• Collaborate with internal teams to ensure efficient operations and high client service.
• Provide general administrative and operational support to senior team members.

Skills

Client service

Organizational skills

Attention to detail

Communication skills

Independent worker

Job description

About the Opportunity

A well-established, client-focused firm is seeking a highly organized and detail-oriented Administrative Coordinator / Associate to support a team of senior professionals. This is an excellent opportunity for an experienced administrative or client service professional looking to grow within a fast-paced, professional environment.

The ideal candidate is proactive, organized, and committed to providing exceptional service while managing a variety of administrative and operational responsibilities.

Key Responsibilities

• Serve as a primary point of contact for client service and administrative requests.
• Coordinate account documentation, onboarding, maintenance, and related processes.
• Assist with transactions, account updates, reporting, and other client-specific requests.
• Schedule meetings and prepare materials for client presentations and reviews.
• Maintain accurate client records, internal databases, and documentation.
• Support team projects and contribute to process improvements.
• Collaborate with internal teams to ensure efficient operations and a high level of client service.
• Provide general administrative and operational support to senior team members.

Qualifications

• 2–4 years of relevant administrative or client service experience, ideally within financial services or a similarly client-focused professional environment.
• Strong organizational skills and exceptional attention to detail.
• Experience handling confidential information and managing multiple priorities.
• Excellent written and verbal communication skills.
• Ability to work independently while collaborating effectively with a team.
• A proactive, professional approach and a strong commitment to client service.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.