Administrative Assistant

THE JOHN HALL LAW GROUP; Millersville (MD); On-site; USD 35,000 - 52,000; Full time

Job summary

THE JOHN HALL LAW GROUP in Millersville, MD seeks an Administrative Assistant to support attorneys and staff with calendars, filings, records, and correspondence. This high-volume firm values reliable organization and clear communication.

You will answer calls, schedule meetings, prepare reports, manage filing systems, and assist with office procedures. Occasional travel to other offices may be required to ensure smooth daily operations.

Qualifications

• Excellent written and verbal communication skills.
• Ability to organize workload and prioritize tasks.
• Experience supporting attorneys or legal staff is a plus.

Responsibilities

• Answer and direct phone calls.
• Organize and schedule appointments.
• Plan meetings and take detailed minutes.
• Prepare emails, memos, letters, and forms.
• Assist in regular reports and filing systems.
• Maintain office policies and procedures.
• Support visitors and coordinate with other offices.
• Assist with dictation and document requests.
• Travel to other office locations as needed.

Skills

Calendar management

Filing & records management

Communication skills

Multi-tasking

Office coordination

Attention to detail

Dictation & correspondence

Tools

MS Office

Job description

High-volume law firm looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our attorneys, managers, and employees. Assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities may include, but not limited to, maintaining appropriate filing systems, requesting records/documents, contacting clients, assisting with attorney/client appointments, dictation, calendar management, and special projects. The ideal candidate should have excellent oral and written communication skills and be able to organize their work and daily tasks efficiently. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Provide general support to visitors
• Request medical records & document
• Dictation
• Travel to our other office locations periodically

Skills

• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Outlook and MS Word in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Additional qualification as an Administrative assistant will be a plus