Administrative Assistant to Executive Director

Prestonwood Baptist Church; Richardson (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

Prestonwood Pregnancy Center in Richardson, TX seeks an organized administrative assistant to support the Executive Director and daily operations. You will manage calendars, schedule meetings, answer calls, prepare correspondence, and handle office supplies and documentation.

This role requires attention to detail, strong communication, bilingual Spanish/English helpful, and proficiency with Microsoft Office.

Qualifications

• Growing relationship with Jesus Christ as an active member of a Bible-believing ministry.
• Pro-life in word and pro-love in action.
• Experience supporting a senior or executive staff member preferred.
• Excellent attention to detail.
• Strong written and oral communication skills.
• Bilingual Spanish/English helpful.

Responsibilities

• Provide administrative support to the Executive Director, including calendar management and scheduling.
• Answer telephone calls, compose correspondence, and prepare informational letters and reports.
• Coordinate meetings, prepare agendas, take minutes, and assist with events and projects.
• Interface with vendors and Prestonwood Baptist Church entities as needed.
• Process purchase orders, check requests, contracts, and other financial items per policy.

Skills

Calendar management

Attention to detail

Communication skills

Bilingual Spanish/English

Microsoft Office

Team collaboration

Flexible schedule

Tools

Microsoft Office

Job description

Provides administrative support to the Executive Director of Prestonwood Pregnancy Center (“PPC”) to support PPC’s daily operations.Responsibilities:Provide administrative assistance to the Executive Director by:Managing calendarScheduling appointments and meetingsAnswering telephoneOrdering office suppliesComposing and creating correspondenceCompiling informational letters, brochures, etc.Provide support as needed for meetings, events, and projects in which the Executive Director will be involved, including:Preparing meeting agendas and reportsOrdering and picking up foodSetting up and taking down meetingsTaking meeting minutesRespond to requests and inquiries from external sources and from other Prestonwood Baptist Church (“PBC”) entities on behalf of the Executive DirectorRun required reports and assist with reporting of analyticsSubmit purchase orders, check requests, contract requests and other required financial related items and ensure compliance with PBC policiesUnderstand fully the PBC church programming software to enter events, details, and work ordersInterface with onsite vendors, as neededOversee travel arrangements for the Executive DirectorReconcile the Executive Director’s credit card statement monthlyAssist Executive Director’s direct reports as assignedMaintain employee filesEnsure the Executive Director is informed about staff birthdays, anniversaries, absences, and other important staff related informationOther duties as assignedRequirements:Growing relationship with Jesus Christ as Lord and Savior as an active member of a Bible believing and preaching ministryPro-life in word and pro-love in actionPrevious experience supporting a senior or executive staff member preferredExcellent attention to detailAbility to work effectively with other staffStrong communication skills, both written and oralBilingual Spanish/English helpfulIntermediate to Advance skills in Microsoft Office productsAble to work a Monday – Friday schedule with flexibility for PPC and PBC scheduled eventsAble to work at a desk with a computer screen for extended periods of time, perform occasional activities that require moving one’s whole body, such as balancing, walking, stooping, pushing, pulling, lifting up to 20 lbs. without assistance