Administrative Assistant to Executive Director

Prestonwood Baptist Church, Inc.; Richardson (TX); Hybrid; USD 42,000 - 66,000; Full time

Job summary

Prestonwood Baptist Church, Inc. seeks an Administrative Assistant to support the Executive Director at Prestonwood Pregnancy Center, Richardson, TX. This full-time role manages calendars, meetings, travel, and communications to keep operations running smoothly.

You will prepare agendas and reports, handle correspondence, coordinate events, and ensure compliance with church policies. Strong organizational and communication skills are essential; bilingual Spanish/English helpful.

Qualifications

• Proven administrative support experience preferred.
• Excellent written and verbal communication.
• Ability to handle confidential information.
• Pro-life in word and pro-love in action.

Responsibilities

• Provide administrative support to the Executive Director, including calendar management and correspondence.
• Schedule appointments, arrange meetings, and coordinate travel as needed.
• Handle phone calls, order office supplies, and prepare informational letters and brochures.
• Prepare meeting agendas, take minutes, and assist with events and projects.
• Generate reports and assist with financial-related tasks in compliance with church policies.
• Enter events and work orders in church programming software and coordinate with vendors.
• Assist Executive Director’s staff and maintain employee files.

Skills

Strong communication skills

Attention to detail

Ability to work with staff

Bilingual Spanish/English helpful

Education

College education preferred

Tools

Microsoft Office

Job description

Job Details

Job Location: Prestonwood Pregnancy Center - Richardson, TX 75080Position Type: Full-TimeEducation Level: College PreferredJob Category: Admin - Clerical

Responsibilities

• Provide administrative assistance to the Executive Director by:
  • Managing calendar
  • Scheduling appointments and meetings
  • Answering telephone
  • Ordering office supplies
  • Composing and creating correspondence
  • Compiling informational letters, brochures, etc.
• Provide support as needed for meetings, events, and projects in which the Executive Director will be involved, including:
  • Preparing meeting agendas and reports
  • Ordering and picking up food
  • Setting up and taking down meetings
  • Taking meeting minutes
• Respond to requests and inquiries from external sources and from other Prestonwood Baptist Church (“PBC”) entities on behalf of the Executive Director
• Run required reports and assist with reporting of analytics
• Submit purchase orders, check requests, contract requests and other required financial related items and ensure compliance with PBC policies
• Understand fully the PBC church programming software to enter events, details, and work orders
• Interface with onsite vendors, as needed
• Oversee travel arrangements for the Executive Director
• Reconcile the Executive Director’s credit card statement monthly
• Assist Executive Director’s direct reports as assigned
• Maintain employee files
• Ensure the Executive Director is informed about staff birthdays, anniversaries, absences, and other important staff related information
• Other duties as assigned

Qualifications

• Growing relationship with Jesus Christ as Lord and Savior as an active member of a Bible believing and preaching ministry
• Pro-life in word and pro-love in action
• Previous experience supporting a senior or executive staff member preferred
• Excellent attention to detail
• Ability to work effectively with other staff
• Strong communication skills, both written and oral
• Bilingual Spanish/English helpful
• Intermediate to Advance skills in Microsoft Office products
• Able to work a Monday - Friday schedule with flexibility for PPC and PBC scheduled events
• Able to work at a desk with a computer screen for extended periods of time, perform occasional activities that require moving one’s whole body, such as balancing, walking, stooping, pushing, pulling, lifting up to 20 lbs. without assistance