Administrative Assistant Support Intermediate

Spectraforce Technologies, Inc.; Ontario (OR); On-site; USD 36,000 - 48,000; Full time

Job summary

Spectraforce Technologies, Inc. is seeking an Administrative Assistant for an onsite role in Ontario, Oregon.

The position is expected to last approximately 5 months and involves supporting professionals on complex projects with a focus on accuracy and discretion. The ideal candidate will have a High School Diploma, 3–6 years of clerical experience, and strong proficiency in Microsoft Office and Adobe applications.

Qualifications

• High School Diploma.
• 3-6 years of clerical experience supporting complex projects or programs.
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Strong administrative and organizational skills with the ability to support professionals working on challenging projects.
• Ability to work with minimal supervision and effectively manage multiple tasks.
• Demonstrated independent judgment, initiative, and the ability to take on new tasks and challenges.
• Proficiency in Adobe applications and Microsoft Office Suite.
• Knowledge of internet and intranet systems.
• Excellent written and verbal communication skills.
• Ability to handle complex and proprietary information with discretion.
• Willingness to grow personally and professionally while adapting to evolving administrative responsibilities.

Responsibilities

• Provide a wide variety of administrative and staff support services to an organizational unit.
• Perform detailed administrative tasks and manage ongoing assignments.
• Apply knowledge of established procedures to evaluate situations and determine appropriate solutions.
• Adapt processes and procedures as needed to meet project objectives.
• Manage assigned deliverables while exercising independent judgment in determining work methods and balancing competing priorities.
• Support a large group or department by coordinating project files, managing information flow, and arranging travel schedules and meetings.
• Handle complex administrative responsibilities with minimal supervision and general guidance.
• Maintain and input information for the Cross Connection Program.
• Manage test reports and generate notices for scheduled testing and failure-to-test notifications.
• Prepare monthly, quarterly, and annual project reports using Microsoft Word and PowerPoint.

Skills

Administrative support

Organizational skills

Communication skills

Multitasking

Independent judgment

Discretion

Microsoft Office proficiency

Adobe applications

Internet/intranet knowledge

Proj. support experience

Education

High School Diploma

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Adobe Acrobat

Job description

Administrative Assistant

Duration:Approximately 5 months

Location:Onsite position in Ontario, Oregon

Qualifications

Preferred Qualifications:

• High School Diploma.

• 3-6 years of clerical experience supporting complex projects or programs.

• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.

• Strong administrative and organizational skills with the ability to support professionals working on challenging projects.

• Ability to work with minimal supervision and effectively manage multiple tasks.

• Demonstrated independent judgment, initiative, and the ability to take on new tasks and challenges.

• Proficiency in Adobe applications and Microsoft Office Suite.

• Knowledge of internet and intranet systems.

• Excellent written and verbal communication skills.

• Ability to handle complex and proprietary information with discretion.

• Willingness to grow personally and professionally while adapting to evolving administrative responsibilities.

Responsibilities

• Provide a wide variety of administrative and staff support services to an organizational unit.

• Perform detailed administrative tasks and manage ongoing assignments.

• Apply knowledge of established procedures to evaluate situations and determine appropriate solutions.

• Adapt processes and procedures as needed to meet project objectives.

• Manage assigned deliverables while exercising independent judgment in determining work methods and balancing competing priorities.

• Support a large group or department by coordinating project files, managing information flow, and arranging travel schedules and meetings.

• Handle complex administrative responsibilities with minimal supervision and general guidance.

• Maintain and input information for the Cross Connection Program.

• Manage test reports and generate notices for scheduled testing and failure-to-test notifications.

• Prepare monthly, quarterly, and annual project reports using Microsoft Word and PowerPoint.