Administrative assistant

RGBSI; Beaverton (OR); On-site; USD 45,000 - 60,000; Full time

Job summary

RGBSI is seeking an experienced Administrative Assistant / Executive Assistant located in Beaverton, OR. This role involves providing essential administrative support to ensure an effective work environment, coordinating meetings and travel arrangements, handling confidential information, and managing logistics for high-profile visitors.

The ideal candidate will have a minimum of 4-5 years of experience in an administrative support capacity. A high school diploma or equivalent is required, with preferred education being a Bachelor's or Associate's degree plus relevant work experience.

Qualifications

• 4-5 years of administrative support experience for executives.
• Experience handling confidential information.
• Skill in managing calendars and arranging logistics.

Responsibilities

• Provide administrative support to ensure an effective work environment.
• Coordinate meetings, events, and travel arrangements.
• Respond to inquiries and handle confidential information.

Skills

Administrative Support

Calendar Management

Confidential Information Handling

Communication Skills

Presentation Creation

Education

High school diploma or equivalent

Bachelor's degree + 1 year

Associates degree + 2 years

Job description

Job Title: Administrative Assistant / Executive Assistant

Location: Beaverton, OR

Duration: 12 Months contract

Duties:

The nature of the work is focused on providing services which help ensure a safe, healthy, and effective or efficient work environment or providing personal amenities to employees.

General Support: Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. Gathers, compiles and reports on information relevant to supervisor's assignment. Prepares expense reports and purchase orders and maintains office supplies; updates organizational charts; coordinates department or equipment moves.

Reception: Responds tactfully and promptly to inquiries and problems within scope of established authority. Handles highly confidential information. Uses to dealing with high profile visitors and senior management.

Logistics: Coordinates a full range of meeting, event, and travel arrangements; manages calendars for the president. Works with internal/external contacts for venue requirements and selection, room set‑up, catering, and materials delivery. Utilizes the company's on‑line reservation system to ensure that the travel policy is followed in order to provide cost‑effective and convenient travel arrangements. Works with travel agents, airlines, and others regarding planning and customer service issues. Presentations: Utilizes computer skills to create high quality graphic and text presentations often under tight timeframes. Interprets needs, determines and produces effective presentation layout, and organizes.

Skills:

Minimum of 4-5 years of progressively responsible experience in an administrative support capacity for executives.

Education:

Typically requires a high school diploma or equivalent and a minimum of 3 years relevant work experience. Note: One of the following alternatives may be accepted: Bachelors degree + 1 yr or Associates degree + 2 yrs.

All your information will be kept confidential according to EEO guidelines.