Administrative Assistant I

Spectraforce Technologies; Northwood (OH); On-site; USD 22,041 - 30,307; Full time

Job summary

Spectraforce Technologies seeks an Administrative Assistant I to provide essential clerical support in a busy office in Northwood, OH. You will handle email, schedule meetings, maintain records, and assist with purchasing, facilities, and operations tasks.

The role emphasizes strong organization, clear communication, and proficiency with Microsoft Office, especially Outlook. The position is a 5-month assignment with standard Monday–Friday hours and a professional office environment.

Qualifications

• 0 to 3 years of administrative, clerical, office support, or related experience.
• Strong proficiency with Microsoft Outlook required.
• Working knowledge of Microsoft Office products, including Word, Excel, PowerPoint, Outlook, Access, Project.
• Ability to create, edit, and format business documents, spreadsheets, presentations, and reports.
• Excellent verbal and written communication skills.
• Strong organizational, analytical, and problem-solving abilities.
• Exceptional attention to detail and follow-through.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong customer service and interpersonal skills.
• Professional business writing and proofreading capabilities.
• Typing speed of approximately 50-60 WPM preferred.

Responsibilities

• Respond to and manage email correspondence in a professional and timely manner.
• Serve as a point of contact for vendors and internal stakeholders.
• Maintain and organize electronic and paper filing systems.
• Schedule meetings and manage calendars.
• Process incoming mail and distribute correspondence.
• Answer and direct telephone calls.
• Prepare, maintain, and update reports, records, and other business documentation.
• Assist with administrative processes related to operations, purchasing, personnel, and facilities.
• Support budget preparation and tracking activities as needed.
• Compile and maintain operational statistics, records, and reports.
• Coordinate special projects and administrative programs.
• Provide administrative support to leadership and employees at all organizational levels.
• Assist with training and onboarding activities when required.
• Perform other duties as assigned.

Skills

Outlook proficiency

Verbal communication

Written communication

Organization

Problem solving

Multitasking

Professional writing

Typing 50-60 WPM

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Microsoft Access

Microsoft Project

Job description

Job Title: Administrative Assistant I

Location: Northwood, OH USA 43619

Duration: 5 months

Schedule: Monday-Friday 8 AM to 5 PM (1 hour unpaid lunch)

Job Summary

We are seeking a detail-oriented and organized Administrative Assistant to provide administrative and clerical support. This position plays a key role in supporting daily office operations through communication with vendors, email correspondence, record maintenance, scheduling, and general administrative functions.

The ideal candidate will possess strong organizational skills, excellent communication abilities, and proficiency in Microsoft Office applications, particularly Microsoft Outlook.

Responsibilities

• Respond to and manage email correspondence in a professional and timely manner
• Serve as a point of contact for vendors and internal stakeholders
• Maintain and organize electronic and paper filing systems
• Schedule meetings and manage calendars
• Process incoming mail and distribute correspondence
• Answer and direct telephone calls
• Prepare, maintain, and update reports, records, and other business documentation
• Assist with administrative processes related to operations, purchasing, personnel, and facilities
• Support budget preparation and tracking activities as needed
• Compile and maintain operational statistics, records, and reports
• Coordinate special projects and administrative programs
• Provide administrative support to leadership and employees at all organizational levels
• Assist with training and onboarding activities when required
• Perform other duties as assigned

Required Qualifications

• 0 to 3 years of administrative, clerical, office support, or related experience
• Strong proficiency with Microsoft Outlook required
• Working knowledge of Microsoft Office products, including: Word, Excel, PowerPoint, Outlook, Access, Project
• Ability to create, edit, and format business documents, spreadsheets, presentations, and reports
• Excellent verbal and written communication skills
• Strong organizational, analytical, and problem-solving abilities
• Exceptional attention to detail and follow-through
• Ability to manage multiple priorities in a fast-paced environment
• Ability to work independently with minimal supervisionStrong customer service and interpersonal skills
• Professional business writing and proofreading capabilities
• Typing speed of approximately 50-60 WPM preferred

Skills & Competencies

• Ability to read, interpret, and follow written and verbal instructions
• Strong mathematical aptitude, including basic calculations, percentages, ratios, and data interpretation
• Ability to effectively communicate with individuals at all levels of the organization, including executives, directors, managers, and support staff
• Demonstrated sense of urgency, accountability, and strong work ethic
• Ability to handle confidential information with professionalism and discretion

Work Environment & Dress Code

• Professional office environment
• Business casual dress code
• Jeans are permitted
• No sleeveless tops
• No open-toed shoes