Administrative Assistant : 203343

HKA Enterprises, Inc.; Ontario (OR); On-site; USD 26,000 - 36,000; Full time

Job summary

HKA Enterprises, Inc. is seeking an Administrative Assistant to provide comprehensive administrative support for a large organizational unit in Ontario, OR. The role includes coordinating project files, managing information flow, arranging travel, and supporting meeting planning using Word and PowerPoint.

Strong independent judgment is required to balance priorities. The position requires 3–6 years of clerical experience, proficiency with Adobe, Word, Excel, PowerPoint, and Outlook, and a High

Qualifications

• High School Diploma is required.
• 3–6 years of clerical experience supporting complex projects or programs.
• Proficiency in Adobe, Word, Excel, PowerPoint, and Outlook.
• Knowledge of internet and intranet tools.
• Ability to work with minimal supervision, use independent judgment, multitask, and communicate clearly.

Responsibilities

• Provide administrative and staff support to an organizational unit through detailed tasks and ongoing assignments.
• Use defined procedures to evaluate situations, select correct solutions, and adapt processes as needed to meet objectives.
• Apply independent judgment to determine work methods and balance competing priorities under general guidance.
• Coordinate project files, manage information flow, arrange travel schedules, and support meeting planning for a large group or department.
• Maintain and input information for the Cross connection program, test reports, notices for testing, and failure to test notices.
• Generate monthly, quarterly, and annual reports for the project in Word and PowerPoint.

Skills

Data entry

Clerical experience

Microsoft Office

Project coordination

Communication

Education

High School Diploma

Tools

Adobe

Word

Excel

PowerPoint

Outlook

Job description

Job Summary You will provide administrative and staff support for an organizational unit, handling detailed assignments and ongoing project work. You will coordinate project files, manage information flow, arrange travel schedules and meeting planning, and maintain information for a Cross connection program. You will also input test reports and testing notices and prepare monthly, quarterly, and annual project reports using Word and PowerPoint. This onsite role supports a large group or department and requires independent judgment when balancing competing priorities.

PAY: $22.50/hr LOCATION: Ontario, OR 97914 WORK TYPE: Onsite SCHEDULE: Monday - Friday, 8:00 AM - 5:00 PM

Job Responsibilities

• Provide administrative and staff support to an organizational unit through detailed tasks and ongoing assignments.
• Use defined procedures to evaluate situations, select correct solutions, and adapt processes as needed to meet objectives.
• Apply independent judgment to determine work methods and balance competing priorities under general guidance.
• Coordinate project files, manage information flow, arrange travel schedules, and support meeting planning for a large group or department.
• Maintain and input information for the Cross connection program, test reports, notices for testing, and failure to test notices.
• Generate monthly, quarterly, and annual reports for the project in Word and PowerPoint.

Qualifications

• High School Diploma.
• 3–6 years of clerical experience supporting complex projects or programs.
• Proficiency in Adobe, Word, Excel, PowerPoint, and Outlook.
• Knowledge of internet and intranet tools.
• Ability to work with minimal supervision, use independent judgment, take on new tasks and challenges, multitask effectively, and communicate clearly.
• Desire to grow personally and professionally through administrative work.

Work Authorization

• Applicants must be authorized to work for any employer in the US. We are unable to sponsor or take over sponsorship of an employment visa at this time.

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