Administrative Assistant - State Govt Affairs & Events

Lancesoft; Richmond (VA); Hybrid; USD 138,000 - 145,000; Full time

Benefits offered by this job

Medical Insurance

Dental and Vision Insurance

401k Contributions

Critical Illness Insurance

Voluntary Permanent Life Insurance

Accident Insurance

Other Employee Perks

Job summary

LanceSoft is seeking an experienced administrative professional to support State Government Affairs Managing and Senior Directors. The contract role focuses on calendar management, travel arrangements, budgeting, and handling confidential materials with discretion.

Responsibilities include leading in-person events at company facilities, processing contributions in compliance with policy, and maintaining records for regional state expenditures while ensuring timely expense reporting and audit

Qualifications

• Associate’s degree or equivalent experience.
• Minimum 5+ years in a large corporate or government setting.
• Strong organizational and prioritization skills.
• Willingness to work in office at least 3 days a week.
• Strong multi-tasking and ability to meet deadlines.
• Excellent communications and ability to exercise judgment with stakeholders.

Responsibilities

• Lead staging and executing in-person events at company facilities.
• Manage electronic records and confidential materials per policy.
• Maintain up-to-date budgets reflecting state expenditure activity for the region.
• Process third party and charitable contributions with supporting documentation.
• Process political contributions with proper documentation and compliance.
• Provide administrative support to SGA Managing and Senior Directors including travel and calendar assistance.
• Prepare and submit expense reports and reconcile monthly corporate cards.

Skills

Organization skills

Communication skills

Prioritization

Multitasking

Stakeholder interaction

Education

Associate’s degree or equivalent experience

Tools

Microsoft Office

Job description

LanceSoft is seeking an experienced administrative professional to support State Government Affairs Managing and Senior Directors. The contract role focuses on calendar management, travel arrangements, budgeting, and handling confidential materials with discretion.

Responsibilities include leading in-person events at company facilities, processing contributions in compliance with policy, and maintaining records for regional state expenditures while ensuring timely expense reporting and audit