Legal Operations & Licensing Specialist

Lancesoft; San Francisco (CA); On-site; USD 69,000 - 76,000; Full time

Job summary

Lancesoft is seeking a highly organized legal administrative specialist to support our legal department and retail operations across multiple functions. The role acts as a cross-functional liaison handling contract administration, permits, licensing, and regulatory compliance.

You will manage CLM workflows in ConcordNow, assist with formatting, redlines, and distribution of executed agreements while maintaining confidential information with discretion.

Qualifications

• 2–5+ years in legal administration, property coordination, corporate operations, or project management.
• Proficient in G-Suite (Docs, Sheets, Slides), Microsoft Office, and Adobe Acrobat.
• Experience with Legal Tech tools (CLM software, Onit billing platform).
• Familiarity with licensing software/vendors (e.g., CT Corporation) is advantageous.

Responsibilities

• Permit & License Acquisition: Ensure prompt and accurate completion of applications, renewals, and supporting documentation for retail permits and business licenses across Luxury Consignment Offices (LCOs), retail storefronts, and authentication centers.
• Specialized Licensing Requirements: Oversee maintenance of secondhand dealer licenses, exotics and import/export regulatory compliance requirements.
• Entity Management: Oversee and maintain up-to-date compliance tracking and record keeping for company's nation-wide annual filings.
• Regulatory Compliance: Maintain up-to-date working knowledge of local regulatory, and municipal licensing requirements across diverse jurisdictions; maintain permitting and licensing databases to ensure continuous compliance.
• Inspection Coordination: Liaise with internal stakeholders, store operations, and local municipal authorities to schedule and coordinate necessary on-site property inspections.
• Contract Lifecycle Management: Chief administrator for the company's Contract Lifecycle Management (CLM), ConcordNow: enter metadata, assist with formatting requests, compare redlines, distribute executed agreements.
• File & Information Administration: Maintain electronic share files, manage legal department filing systems, and handle sensitive, proprietary, and highly confidential information with absolute discretion.
• Legal Research & Special Projects: Assist in-house attorneys with legal research projects, corporate governance administration, and other assignments as needed.

Skills

Legal administration

G-Suite proficiency

Microsoft Office proficiency

Adobe Acrobat

Interpersonal skills

Education

Bachelor's degree or equivalent

Tools

CLM software

ConcordNow

Onit billing platform

CT Corporation

Job description

Lancesoft is seeking a highly organized legal administrative specialist to support our legal department and retail operations across multiple functions. The role acts as a cross-functional liaison handling contract administration, permits, licensing, and regulatory compliance.

You will manage CLM workflows in ConcordNow, assist with formatting, redlines, and distribution of executed agreements while maintaining confidential information with discretion.