Administrative Assistant

Lancesoft; Richmond (VA); Hybrid; USD 138,000 - 145,000; Full time

Benefits offered by this job

Medical Insurance

Dental and Vision Insurance

401k Contributions

Critical Illness Insurance

Voluntary Permanent Life Insurance

Accident Insurance

Other Employee Perks

Job summary

LanceSoft is seeking an experienced administrative professional to support State Government Affairs Managing and Senior Directors. The contract role focuses on calendar management, travel arrangements, budgeting, and handling confidential materials with discretion.

Responsibilities include leading in-person events at company facilities, processing contributions in compliance with policy, and maintaining records for regional state expenditures while ensuring timely expense reporting and audit

Qualifications

• Associate’s degree or equivalent experience.
• Minimum 5+ years in a large corporate or government setting.
• Strong organizational and prioritization skills.
• Willingness to work in office at least 3 days a week.
• Strong multi-tasking and ability to meet deadlines.
• Excellent communications and ability to exercise judgment with stakeholders.

Responsibilities

• Lead staging and executing in-person events at company facilities.
• Manage electronic records and confidential materials per policy.
• Maintain up-to-date budgets reflecting state expenditure activity for the region.
• Process third party and charitable contributions with supporting documentation.
• Process political contributions with proper documentation and compliance.
• Provide administrative support to SGA Managing and Senior Directors including travel and calendar assistance.
• Prepare and submit expense reports and reconcile monthly corporate cards.

Skills

Organization skills

Communication skills

Prioritization

Multitasking

Stakeholder interaction

Education

Associate’s degree or equivalent experience

Tools

Microsoft Office

Job description

Shift: 1st shift hours from Monday-Friday Duration: 06 Months Pay range: $100.00 - $105.00/hr. Hybris schedule, with a minimum of Tuesday through Thursday in the office.

Job Description: Contractual role supporting State Government Affairs (SGA) Managing and Senior Directors with administrative support related to the Company's legislative and regulatory agenda.

Key Responsibilities

• Lead staging and executing in-person events at company facilities.
• Manage electronic records and handle confidential materials per policy.
• Maintain up-to-date internal working budgets that reflect all state expenditure activity for the region or district. Reconciles working budgets to internal systems.
• Processes third party and charitable contributions –initiate contribution requests, gather required back-up documentation from external organizations, and generate transmittal letters for all third party and charitable contributions.
• Process political contributions, ensuring accurate documentation, timely execution, and adherence to applicable compliance requirements and internal processes.
• Provide administrative support services to SGA Managing and Senior Directors - including travel and calendar assistance, and other general administrative duties as needed.
• Prepare and submit expense reports while reviewing for compliance and reconcile monthly corporate card statements.

Skills/Experience

• Associate’s degree or equivalent experience.
• Minimum 5+ years in a large corporate or government setting.
• Strong organizational and prioritization skills.
• Willingness to work in office at least 3 days a week.
• Strong multi-tasking skills and ability to prioritize workload to meet deadlines.
• Excellent communications skills.
• Ability to exercise judgment when interacting with internal/external stakeholders.
• Broad knowledge of Microsoft Office and willingness and ability to learn internal systems.

Employee Benefits:

At LanceSoft, full time regular employees who work a minimum of 30 hours a week or more are entitled to the following benefits:

• Four options of medical Insurance
• Dental and Vision Insurance
• 401k Contributions
• Critical Illness Insurance
• Voluntary Permanent Life Insurance
• Accident Insurance
• Other Employee Perks

About LanceSoft

LanceSoft is rated as one of the largest staffing firms in the US by SIA. Our mission is to establish global cross-culture human connections that further the careers of our employees and strengthen the businesses of our clients. We are driven to use the power of our global network to connect businesses with the right people, and people with the right busin