Administrative Assistant Senior - N3

Lockheed Martin Corporation; Sunnyvale (CA); On-site; USD 63,000 - 117,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Flexible work arrangements (e.g., 4x10

401(k) match

Paid time off

Holidays

Parental Leave

EAP

Flexible Spending Accounts

Education Assistance

Life Insurance

Short-Term Disability

Long-Term Disability

Job summary

Lockheed Martin Corporation is seeking an experienced administrative professional to provide high-level secretarial and administrative support to senior leaders within the COOLR program. You will manage calendars, coordinate travel, prepare reports, and assist in staffing and facility activities while handling confidential information with discretion.

The role requires 2+ years of admin experience, a degree from an accredited college, and an active Secret security clearance.

Qualifications

• Active secret security clearance required.
• 2+ years of administrative support experience, preferably in government/contractor environment.
• Degree from an accredited college.
• Proficiency in Microsoft Office and travel/expense systems; ability to work independently.

Responsibilities

• Manage calendars for program leaders and schedule meetings.
• Support travel bookings and expense reports according to policy.
• Process weekly activity reports for COOLR leadership.
• Assist COOLR staffing and personnel support.
• Handle facility-related activities for COOLR.
• Attend Weekly COOLR program meetings.
• Coordinate PMR and all-hands meeting chart packages.

Skills

Secretarial support

Administrative support

Scheduling

Travel management

MS Office

Project coordination

Discretion with confidentiality

Education

Degree from an accredited college

Tools

MS Office Suite

Travel/Expense Systems

Job description

Standard Job Description

Provides high-level secretarial and administrative support to senior leaders and teams, ensuring seamless execution of mission-critical programs within the Lockheed Martin Space System Company. Serves as a key operational liaison, coordinating complex schedules, travel, events, and documentation with minimal supervision and a focus on resiliency and efficiency.

Responsibilities

• Manage calendars for COOLR program leaders and schedule meetings.
• Support with the travel booking and expense reports primarily for the COOLR Leaders in accordance with policy guidelines
• Process consolidated COOLR Weekly activity reports for flowing up or down
• Support with the COOLR staffing and personnel support
• Handle any facility related activities related to COOLR
• Attend Weekly COOLR Program level meetings
• Help coordinating and finalizing the COOLR Program Management Review (PMR) and all hands meeting chart packages
• Assist in tracking project schedules for COOLR leaders
• Global Communication and Navigation (GCN) Line of Business activity management
• Create, edit, and format presentations, spreadsheets, and correspondence using Word, PowerPoint, Excel, and Outlook
• Maintain strict discretion regarding confidential and sensitive information
• Lead or support COOLR project coordination initiatives independently, executing tasks with limited guidance

Job Duties

Performs a variety of secretarial and administrative duties for assigned supervisor/manager or senior staff member. Performs normal office functions such as setting up and maintaining alphabetical, numerical and/or subject files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. May take and transcribe dictation; uses personal computers and standard desktop software to compose reports, correspondence, and memorandums; reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. May provide guidance and direction, as needed, to lower-level secretaries and other clerical employees.

Basic Qualifications

• Active Secret security clearance
• 2+ years of administrative support experience, preferably within a government or contractor environment (Lockheed Martin experience strongly preferred)
• Degree from an accredited college
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and travel/expense management systems
• Demonstrated project coordination ability and capacity to work independently with minimal supervision

Desired Skills

• Ability to handle confidential and sensitive information with discretion
• Ability to multi-task and complete assignments accurately and on time.
• Self-Motivated and willing to help
• Ability to learn new systems
• Proficient in AI prompting as it applies to this position and practice

Pay Information

Full-Time Salary Range: $62900.00 - $116700.00

At Lockheed Martin, we know mission success starts with taking care of our people. Our Total Rewards program is designed to attract top talent, support your well-being, and help you grow—both professionally and personally.

The salary range for this position is as listed on the requisition. Please note that the salary information listed is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market(work location) and business considerations when extending an offer.

Benefits offered:

• Medical
• Dental
• Vision
• Flexible work arrangements and schedules (e.g., 4x10)
• 401(k) match
• Paid time off
• Holidays
• Parental Leave
• EAP
• Flexible Spending Accounts
• Education Assistance
• Life Insurance
• Short-Term Disability
• Long-Term Disability

Additional Benefits

• Annual short-term and/or long-term incentive compensation programs may be offered depending on the position. Payments under these annual programs are not guaranteed and can vary from year to year and are tied to a range of performance metrics.
• For (Washington state applicants only) Non-represented full-time employees: accrue at least 10 hours per month of Paid Time Off (PTO) to be used for incidental absences and other reasons; receive at least 90 hours for holidays. Represented full time employees accrue 6.67 hours of Vacation per month; accrue up to 52 hours of sick leave annually; receive at least 96 hours for holidays. PTO, Vacation, sick leave, and holiday hours are prorated based on start date during the calendar year.