Administrative Assistant, Senior

UPMC; Fairview Township (York County); On-site; USD 32,000 - 52,000; Full time

Job summary

UPMC Altoona is seeking an Administrative Assistant, Associate to provide essential clerical support to a busy department. The role requires discretion with confidential information and contributes to professional operations.

You will handle scheduling, prepare presentations, manage correspondence, answer calls, greet visitors, and maintain files and reports, enabling supervisors to focus on core priorities.

Qualifications

• Detail-oriented and organized; able to manage multiple tasks efficiently.
• Prior administrative experience and formal training in office procedures.

Responsibilities

• Provide general administrative support to a department or group of professionals.
• Order office supplies and maintain office equipment.
• Assist Supervisor and department in preparing presentations; edit and format as needed.
• Handle routine correspondence and schedule reminders; distribute items as directed.
• Perform clerical tasks including copying, filing, and maintaining documents.

Skills

Detail-oriented

Administrative experience

Calendar management

Job description

Join Our Team at UPMC Altoona!

The Administration Department is currently seeking a motivated and detail-oriented Administrative Assistant, Associate to support our dynamic team. We’re looking for candidates with prior administrative experience and formal training who thrive in fast-paced, professional environments.

This role offers a meaningful opportunity for growth, allowing you to build your skills and advance within an increasingly responsible administrative career path. The ideal candidate will demonstrate integrity and discretion, especially when handling confidential or sensitive information.

Responsibilities:

• Under direct supervision, provides general administrative support to a department or group of professionals.
• Orders office supplies and maintains office equipment.
• Assists Supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).
• Sorts, distributes, prioritizes, and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of department head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head).
• Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.
• Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information.
• Answers, screens, and routes incoming calls and messages. Responds to routine questions.
• Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meetings, and may take meeting minutes).
• Greets, screens, and directs visitors to appropriate staff members.