Admin Assistant - Associate

UPMC; Everett (Bedford County); On-site; USD 30,000 - 40,000; Full time

Job summary

A healthcare organization is searching for a full-time Admin Assistant in Everett, United States. This position entails providing administrative support, managing correspondence, and scheduling meetings. Candidates should possess a high school diploma and up to one year of administrative experience. Knowledge of MS Suite products and basic reasoning skills are essential. This role represents a key support function within the Radiology department, ensuring smooth day-to-day operations.

Qualifications

• Up to one year administrative experience preferred.
• Ability to use applicable MS Suite products.
• Knowledge of business processes and procedures.

Responsibilities

• Provides general administrative support to a department.
• Orders office supplies and maintains office equipment.
• Helps prepare presentations and handles routine correspondence.
• Performs clerical functions such as filing, sorting, and typing.
• Answers and routes incoming calls and directs visitors.
• Maintains supervisor's calendar and schedules meetings.

Skills

Word processing

Electronic mail

Spreadsheet software

Presentation software

Database software

Basic reasoning

Education

High School diploma or equivalent

Job description

UPMC Bedford is looking for a full-time Admin Assistant to work in Radiology! This position will work 9:30 a.m. to 6:00 p.m.

Responsibilities

• Under direct supervision, provides general administrative support to a department or group of professionals.
• Orders office supplies and maintains office equipment.
• Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).
• Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head).
• Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.
• Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information.
• Answers, screens, and routes incoming calls and messages. Responds to routine questions.
• Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes).
• Greets, screens, and directs visitors to appropriate staff member.

Qualifications

• High School diploma or equivalent.
• Up to one year administrative experience preferred.
• Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software.
• Ability to use applicable MS Suite products.
• Knowledge of business processes and procedures.
• Ability to use basic reasoning skills.

Licensure, Certifications, and Clearances

• Act 34 with renewal.

UPMC is an Equal Opportunity Employer/Disability/Veteran