Senior Administrative Assistant (Human Resources)

UPMC; Pittsburgh (Allegheny County); Hybrid; USD 42,000 - 62,000; Full time

Job summary

UPMC is seeking a Senior Administrative Assistant to support the Physician Services HR team. The role is full-time with standard business hours and a weekly hybrid work arrangement.

The ideal candidate will be highly organized, tech-savvy, and adept at handling calendars, correspondence, and expense reports while assisting recruitment events and HR activities.

Qualifications

• High school diploma or equivalent is required.
• Five years experience in an increasingly responsible administrative support role is required.
• Proficient with Microsoft Office Programs (Excel, Outlook, Word, PowerPoint) is preferred.

Responsibilities

• Provides varied administrative support duties for the UPMC Physician Services HR department.
• Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events).
• Mantains calendars for department leaders and schedules meetings, venues, and catering; ensures meetings run smoothly.
• Mantains various accounting and budgetary records (e.g., expense reports).
• May make travel arrangements.
• Assists Talent Acquisition with recruitment events and event preparation

Skills

Calendar management

Phone handling

Multi-tasking

Microsoft Office

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Our UPMC Physician Services Human Resources team is hiring a Senior Administrative Assistant! If you're an experienced administrative professional seeking a rewarding opportunity with a great team, look no further!

This is a full-time position that works standard business hours, Monday through Friday. The role offers a weekly, hybrid work environment.

The Senior Administrative Assistant will be responsible for various administrative tasks that include calendar management, answering phones and directing calls, ordering supplies, recording meeting minutes, and much more!

The ideal candidate is highly organized, tech-savvy, and able to manage multiple priorities efficiently. They are proactive, dependable, and thrive in a fast-paced environment. If this sounds like you.

Responsibilities

• Provides varied administrative support duties for the UPMC Physician Services HR department
• Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events).
• Maintains calendars for department leaders (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
• Maintains various accounting and budgetary records (i.e., completes expense reports).
• May make travel arrangements.
• Assist the Talent Acquisition team with recruitment events and event preparation
• High school diploma or equivalent is required.
• Five years experience in an increasingly responsible administrative support role is

required.

• Proficieny with Microsoft Office Programs (Excel, Outlook, Word, PowerPoint) is preferred.

Licensure, Certifications, and Clearances

• Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran