Admin Assistant - Senior - RHS Administration

UPMC; Erie (Erie County); Hybrid; USD 50,000 - 65,000; Full time

Benefits offered by this job

Health benefits

Retirement program

Wellness programs

Paid parental leave

Job summary

UPMC's Regional Health Services is seeking an Admin Assistant Senior for a full-time, day-shift role with occasional remote work and some travel to other office locations.

The position delivers varied administrative support, drafts department communications, plans conferences, and helps manage the supervisor's calendar and expenses. A proactive, detail-oriented professional is valued.

Qualifications

• Administrative tasks, organized and detail-oriented.
• Calendar management and scheduling.
• Drafting and sending department correspondence.

Responsibilities

• Provides input to presentations and department work; drafts material from supervisor ideas.
• Develops and sends correspondence on behalf of department and head (meeting minutes, events).
• Plans conferences for department and department head.
• Under general direction, provides varied administrative support to a department or group of professionals.
• Maintains supervisor's calendar; schedules meetings and coordinates venues/catering as needed.
• Maintains accounting and budgetary records; completes expense reports; may arrange travel.
• Develops reports for executives; analyzes complex information requests and trends.
• Reviews administrative procedures and recommends efficiency improvements.

Job description

UPMC's Regional Health Services is seeking an Admin Assistant Senior to join their team! This full-time position will work day-shift, Monday through Friday with some scheduling flexibility and opportunity to work remotely on occasion. Occasional travel to other office locations may be required.

What Can UPMC Do for You?

• A career path that provides you with the right experience to be successful in the position you want to obtain now and, in the future
  
• Health and welfare benefits like medical, vision, dental, and life and disability, and an exceptional retirement program
  
• Work life balance to help manage other important aspects of your life such as: PTO, wellness programs, paid parental leave
  
• Competitive pay for the work that you do

Responsibilities:

• Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas).
• Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events).
• Plans conferences for department and department head.
• Under general direction, provides varied administrative support to a department or group of professionals.
• May also perform all responsibilities of an Administrative Assistant - Intermediate:- Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).- Maintains various accounting and budgetary records (i.e., completes expense reports).- May make travel arrangements.
• Develops reports for executive or department. Analyzes complex information requests and determines complex trends.
• Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.