Administrative Assistant, Senior

UPMC; Altoona (PA); On-site; USD 36,000 - 48,000; Full time

Job summary

UPMC Altoona is seeking a motivated Administrative Assistant, Associate to support our team in a fast-paced environment. The role focuses on general administrative tasks, calendar management, and handling confidential information with discretion.

This position offers growth opportunities within the Administration Department, with formal training and performance recognition as you advance your administrative career.

Qualifications

• High School diploma or equivalent.
• Up to one year of administrative experience preferred.
• Completion of a formal training program, such as Medical Secretary, or a related formal training program, preferred.
• Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software. Ability to use MS Suite (Microsoft 365).
• Knowledge of business processes and procedures.
• Ability to use basic reasoning skills.

Responsibilities

• Under direct supervision, provides general administrative support to a department or group of professionals.
• Orders office supplies and maintains office equipment.
• Assists Supervisor and department prepare presentations (edits, prints, basic formatting).
• Sorts, distributes, prioritizes, and composes routine correspondence following established procedures.
• Performs routine clerical functions, such as copying, sorting, filing, and typing; maintains varied office files and records.
• Assists in researching, drafting, and/or abstracting routine reports; compiles and analyzes basic information.
• Answers, screens, and routes incoming calls and messages; responds to routine questions.
• Maintains supervisor's calendar; schedules meetings and events, orders food, and may take minutes.
• Greets, screens, and directs visitors to appropriate staff.
• High School diploma or equivalent.
• Up to one year of administrative experience preferred.
• Completion of a formal training program, such as Medical Secretary, or a related formal training program, preferred.
• Working knowledge of MS Office suite; ability to use Microsoft 365.

Skills

Word processing

Electronic mail/calendar

Spreadsheet

Presentation software

Database software

Microsoft 365

Education

High School diploma or equivalent

Formal training in Medical Secretary or related

Tools

Microsoft 365

Job description

Join Our Team at UPMC Altoona!

The Administration Department is currently seeking a motivated and detail-oriented Administrative Assistant, Associate to support our dynamic team. We’re looking for candidates with prior administrative experience and formal training who thrive in fast-paced, professional environments.

This role offers a meaningful opportunity for growth, allowing you to build your skills and advance within an increasingly responsible administrative career path. The ideal candidate will demonstrate integrity and discretion, especially when handling confidential or sensitive information.

Responsibilities:

• Under direct supervision, provides general administrative support to a department or group of professionals.


• Orders office supplies and maintains office equipment.


• Assists Supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).


• Sorts, distributes, prioritizes, and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of department head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head).


• Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.


• Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information.


• Answers, screens, and routes incoming calls and messages. Responds to routine questions.


• Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meetings, and may take meeting minutes).


• Greets, screens, and directs visitors to appropriate staff members.


• High School diploma or equivalent.


• Up to one year of administrative experience preferred.


• Completion of a formal training program, such as Medical Secretary, or a related formal training program, preferred.


• Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software. Ability to use applicable MS Suite products (Microsoft 365).


• Knowledge of business processes and procedures.


• Ability to use basic reasoning skills.

Schedule: Full-time, Daylight hours, Monday-Friday

Licensure, Certifications, and Clearances:

• Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran