Admin Assistant - Senior

UPMC; Pittsburgh, Northern (Allegheny County, KY); Hybrid; USD 42,000 - 62,000; Full time

Job summary

UPMC Children's Hospital of Pittsburgh is seeking a Senior Administrative Assistant for a full-time role on the Faculty Pavilion at CHP's Main Campus. You will support a department and supervisor with calendar management, correspondence, meeting planning, and budget tracking, working daylight hours Monday through Friday.

The position emphasizes proactive organization, document drafting, travel coordination, and process improvements to enhance efficiency in a fast-paced clinical department.

Qualifications

• Experience providing administrative support to department heads.
• Drafts letters, minutes, and meeting events.
• Strong calendar and travel planning abilities.
• Ability to analyze information and prepare reports.
• Maintains expense and budget records with accuracy.

Responsibilities

• Drafts and sends correspondence on behalf of the department and head.
• Plans conferences for the department and head.
• Maintains supervisor's calendar and coordinates meetings.
• Maintains accounting and budget records, including expense reports.
• May arrange travel and accommodations.
• Develops reports and analyzes complex information requests.
• Reviews procedures and recommends improvements to increase efficiency.

Skills

Calendar management

Budgeting

Travel arrangements

Meeting coordination

Communication

Job description

UPMC Children's Hospital of Pittsburgh is looking for a Full-Time Administrative Assistant - Senior!This position will work in the Faculty Pavilion located on CHP's Main Campus, Daylight Hours, Monday - Friday.

Primary Responsibilities:

• Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas).
• Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events).
• Plans conferences for department and department head.
• Under general direction, provides varied administrative support to a department or group of professionals.
• Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
• Maintains various accounting and budgetary records (i.e., completes expense reports).
• May make travel arrangements.
• Develops reports for executive or department. Analyzes complex information requests and determines complex trends.
• Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.