Administrative Assistant - Seminary

01 Mount St. Mary's University; Norwood (OH); On-site; USD 22,000 - 25,000; Full time

Benefits offered by this job

Tuition remission

Retirement plan

Paid time off

Job summary

Mount St. Mary’s University, located in Emmitsburg, MD, seeks an Administrative Assistant for the Seminary to support daily operations, coordinate meetings, and manage communications with various campus units.

The role requires strong organization, multi-tasking, and proficiency with Office 365, SharePoint, and Jenzabar. Full-time position with comprehensive benefits and Catholic university culture.

Qualifications

• Experience providing administrative support in higher education or a university setting.
• Strong proofreading, grammar, and editing skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Create the Weekly Bulletin.
• Prepare the agenda and materials for faculty meetings and record minutes.
• Coordinate communication with library, bookstore, media center, and facilities teams.
• Assist the Academic Dean with special projects.
• Oversee postal operations for the Seminary.
• Use the University booking system to reserve locations and request services.

Skills

Leadership

Confidentiality

Independent work

Multi-tasking

Collaboration

English proficiency

Office 365

SharePoint

Canvas

Jenzabar

MS Teams

Event Pro

FMX

Tools

Jenzabar (J1)

MS Teams system

Event Pro

FMX

Job description

Position Title

Administrative Assistant - Seminary

Job Description

• creating the Weekly Bulletin
• preparing the agenda and materials for, and recording the minutes of, faculty meetings
• communicating needs to the library, bookstore, media center, and physical plant
• assisting the Academic Dean with special projects
• overseeing the postal operations for the Seminary
• using the University booking system to reserve Seminary locations and request services

Skills, Knowledge and/or Abilities

Good leadership skills marked by humility and competency.

Loyal to all the Church’s teaching and exhibit a love for the priesthood.

Exhibit a high degree of integrity and dependability, a strong work ethic, and the ability to collaborate with others and maintain appropriate confidentiality.

Ability to work independently, multi-task, and demonstrate competence in all areas of responsibility.

Ability to work with all members of the Seminary and University community in a professional and charitable manner.

Knowledge or ability to learn the following software skills and platforms: Microsoft Office 365 (Word, Excel, Outlook, One Drive, etc.), SharePoint, Canvas, Jenzabar (J1), MS Teams telephone system, Event Pro, and FMX.

Proficiency in English language, grammar, syntax, punctuation and proofreading.

Salary Range

$16.50 - $17.17/hour (Actual compensation will be commensurate with experience, education, and qualifications.)

Employee Benefits

This full-time position includes a comprehensive benefits package, featuring annual, holiday, and sick leave.

The University offers a generous suite of benefits, including tuition remission for both graduate and undergraduate courses at Mount St. Mary's University, an employer-sponsored retirement contribution, and a robust paid time off program.

For a complete list of employee benefits, please visit: https://inside.msmary.edu/more/human-resources/index.html

Full Time/Part Time

Full time Mount St. Mary's University is a dynamic, Catholic, liberal arts university with over 2,000 undergraduate and graduate students, located in Emmitsburg, Maryland. As a Catholic university, Mount St. Mary's graduates ethical leaders who are inspired by a passion for learning and lead lives of significance in service to God and others. The university is committed to excellence in its educational programs and employment practices; we actively seek and welcome applications from candidates with exceptional qualifications, particularly those with demonstrable commitments to fostering an inclusive and welcoming society and world.