Athletic Facilities & Event Manager

01 Mount St. Mary's University; Emmitsburg (MD); On-site; USD 41,000 - 50,000; Full time

Job summary

Mount St. Mary's University in Emmitsburg, MD, seeks an Athletic Facilities & Event Manager to oversee game day operations and daily facility activities.

You will coordinate staffing, ensure safety and policy compliance, and act as the primary liaison for visiting teams and officials. The role requires a Bachelor's degree in a related field and 1 year of athletics operations experience, with strong organizational, communication, and MS Office skills.

Qualifications

• Bachelor's degree in Sport Management, Business Administration, Event Management, Recreation, or related field.
• 1 year of experience in athletics operations, event management, facility operations, or related field.
• Demonstrated organizational, project management, and communication skills.
• Ability to manage multiple priorities and meet deadlines in a dynamic environment.
• Proficiency with Microsoft Office Suite.
• Ability to work evenings, weekends, holidays, and flexible hours as required by athletic & recreation events and department needs.
• Knowledge of and compliance with institutional, conference and NCAA rules, both general and job-specific.

Responsibilities

• Lead game day operations for athletic events and venues, planning through post-event breakdown.
• Coordinate staffing and logistics with internal and external partners; ensure surfaces and spaces are prepared.
• Serve as primary contact for visiting teams and officials; manage facility access and schedules.
• Assist in day-to-day operation and stewardship of Athletics facilities; conduct walk-throughs.
• Oversee game day staff and assist in creating manuals, guidelines, and event materials.

Skills

Organizational skills

Project management

Communication skills

Customer service orientation

Teamwork

Education

Bachelor's degree in Sport Management, Business Administration, Event Management, Recreation, or related field

Tools

Microsoft Office Suite

Job description

Position Title: Athletic Facilities & Event Manager Job Description: The Athletics Facility and Event Manager serves as a key member of the Athletics Operations & Facilities team and is responsible for supporting the planning, coordination, and execution of athletic events and facility operations for Mount St. Mary's University. This position assists in creating exceptional game day experiences for student-athletes, coaches, fans, officials, and visiting teams while ensuring safe, efficient, and compliant operation of athletics facilities. This position reports directly to the Director of Athletic Facilities & Operations.

Essential Duties and Responsibilities

• Event Management

  Lead game day operations for athletic events and venues, ensuring successful execution from planning through post-event breakdown for assigned sports. Develop and implement detailed event management plans, timelines, and operational procedures. Coordinate staffing and logistics needs with internal and external partners. Ensure competition surfaces and ARCC spaces are safe and properly prepared for internal and external competitions, events, and programs. Serve as a primary point of contact for visiting teams and game officials for assigned events. Coordinate with the Associate Director of Athletics & Recreation for Operations on visiting team logistics, including facility access, practice schedules, locker room assignments, and game day needs. Foster positive relationships with conference partners, NCAA representatives, vendors, and external constituents.

• Facility Management

  Assist with the day-to-day operation and stewardship of Athletics facilities. Conduct daily/weekly facility walk-through for assigned sports. Monitor and communicate facility needs and operational concerns at weekly Operations meetings with campus partners. Collaborate with Recreation Facility Supervisor on ARCC facility maintenance, risk management, policies, and procedures. Supervise the ARCC as needed during operational hours and special events.

• Department Support

  Assist in preparing fields and facilities for recreational events & competitions. Work collaboratively with Recreation & Wellness on internal and external event logistics. Assist in the creation and maintenance of operational manuals, guidelines, and event information materials. Oversee game day staff for assigned sports. Contribute to the development and continuous improvement of operational policies, procedures, and best practices. Run on- & off-campus errands as needed. Maintain positive and collaborative interoffice relationships. Perform other duties as assigned by the Director for Athletic Facilities & Operations. Maintain positive and collaborative interoffice relationships.

Job Requirements

• Minimum Qualifications: Bachelor's degree in Sport Management, Business Administration, Event Management, Recreation, or a related field.
• One (1) year of experience in athletics operations, event management, facility operations, or a related field.
• Demonstrated organizational, project management, and communication skills.
• Ability to manage multiple priorities and meet deadlines in a dynamic environment.
• Proficiency with Microsoft Office Suite.
• Ability to work evenings, weekends, holidays, and flexible hours as required by athletic & recreation events and department needs.
• Knowledge of and compliance with institutional, conference and NCAA rules, both those general in nature and those which apply specifically to their job responsibilities.

Knowledge, Skills & Abilities

• Strong attention to detail and commitment to operational excellence.
• Ability to build collaborative relationships with campus partners and external stakeholders.
• Strong problem-solving and decision-making skills.
• Exceptional customer service orientation.
• Ability to work independently and as part of a team.
• Strong written and verbal communication skills.

Working Conditions

• Frequent evenings, weekends, and holiday work.
• Moderate physical activity, including standing, walking, lifting, and moving event equipment.
• Ability to work in outdoor environments and varying weather conditions during events.

Targeted Salary

$45,500/year (Actual compensation will be commensurate with experience, education, and qualifications.)

This full-time position includes a comprehensive benefits package, featuring annual, holiday, and sick leave. The University offers a generous suite of benefits, including tuition remission for both graduate and undergraduate courses at Mount St. Mary's University, an employer-sponsored retirement contribution, and a robust paid time off program. For a complete list of employee benefits, please visit: https://inside.msmary.edu/more/human-resources/index.html

Full Time/Part Time

Full time

About the University

Mount St. Mary's University is a dynamic, Catholic, liberal arts university with over 2,000 undergraduate and graduate students, located in Emmitsburg, Maryland. As a Catholic university, Mount St. Mary's graduates ethical leaders who are inspired by a passion for learning and lead lives of significance in service to God and others. The university is committed to excellence in its educational programs and employment practices; we actively seek and welcome applications from candidates with exceptional qualifications, particularly those with demonstrable commitments to fostering an inclusive and welcoming society and world.