Receptionist

Archdiocese of St. Louis; Northern (KY); Hybrid; USD 32,000 - 42,000; Full time

Benefits offered by this job

Flexible schedule

Remote work options

Generous paid vacation

Job summary

Archdiocese of St. Louis is seeking a courteous receptionist/administrative assistant to welcome guests, manage inquiries, and provide essential clerical support across multiple departments.

You will handle phone coverage, mail operations, and simple payroll-related tasks, contributing to smooth daily operations. The role requires strong English writing, basic MS Office skills, and the ability to work independently with minimal supervision.

Qualifications

• Over 1 year experience as a receptionist/administrative assistant or similar public contact role.
• Exceptional English writing skills for correspondence.
• Basic proficiency in Microsoft Office Suite (Excel, Word, Outlook).

Responsibilities

• Greet visitors and issue temporary passes as needed.
• Answer phones and direct inquiries to the appropriate department.
• Provide mail services and postage coordination, including USPS/ metered mail.
• Support staff and students with clerical duties and general tasks.
• Assist with payroll, expense reporting, and accounting reconciliations as needed.
• Monitor office supplies and inventory; handle purchases.
• Coordinate meeting rooms, guest rooms, and tours as required.
• Serve as administrative support to senior directors including payroll duties.

Skills

Reception experience

English writing

Microsoft Office

Tools

COUPA

Job description

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The Archdiocese of St. Louis strives to teach and share our faith, serve others, and foster unity throughout the St. Louis area. Once a part of Kenrick-Glennon Seminary's campus, the Cardinal Rigali Center in Shrewsbury, MO is today the headquarters and curia (governing body) for the Archdiocese of St. Louis.

Job Summary

This position is responsible for greeting all guests to the Kenrick Glennon Seminary, issuing proper credentials for visitors, answering the phone and directing general inquiries to the proper department or personnel. This position provides operational support through various responsibilities including mail, petty cash, credit card allocations, payroll, expense reporting, accounting statement reconciliation, filing, copy and fax services. This position provides administrative assistance to various departments.

Job Responsibilities

• Greet all visitors to the building upon arrival and assist them with directions to their proper location or inquiries and issue temporary passes when needed.
• Answer the phone, provide information for simple questions or transfer calls to the appropriate department or person.
• Provide mail services to include, post office pickup, sorting, distributing, package distribution, preparing packages and envelopes for mailing and delivering outgoing mail to post office at end day.
• Supply postage stamps (order from USPS online) or metered mail for students and collect money owed.
• Assist staff and students with copy, fax, scan and other general clerical duties as needed.
• Perform monthly Archdiocesan credit card allocations.
• Take inventory and purchase office supplies – COUPA
• Monitor Emergency Alert Systems (Intruder, Weather, Security Cameras)
• Schedule all guest room and seminarian guest room requests.
• Coordinate guest room and seminarian guest room usage in collaboration with House Keeping and Student Guest Room Master.
• Coordinate/schedule Meeting Rooms usage, Seminary Tour requests, and summer Pool reservations.
• Serves as an administrative assistant to the Director of Worship, the Director of Operations and Finance as well as the Director of Spiritual Formation.
• Shared responsibilities with Director of Operations and Finance on bi-weekly payroll, monthly expense reports, accounts payable, and revenue/expenditure reconciliation.

Job Requirements

Knowledge and Experience Requirements:

• Over 1 year experience as a receptionist/administrative assistant or other public contact / assistance capacity.
• Exceptional English language writing skills for completion of various written assignments including correspondence letters.
• Basic proficiency in Microsoft Office Suite (Excel, Word, and Outlook)

Skills, Abilities and Attitudes Required for Success in Job:

• Respect for the mission of the Church.
• Maintain confidentiality of all information related to a business or personal nature that is shared or acquired during the course of your work.
• An appreciation of the significance of the Kenrick Glennon Seminary.
• Good interpersonal skills and ability to work well with others are essential.
• Sufficient manual dexterity to be able to operate all office equipment including computers, printers, copy machine and telephone.
• Ability to work independently with minimal supervision and prioritize daily tasks.
• Must be able to communicate through written, telephone and personal interactions with a positive and understanding attitude.

Relationships Requirements:

• Must be willing to change tasks as needs arise throughout the day.
• Positive in all interactions with staff, faculty, seminarians and visitors to the facilities is essential.
• Must be responsive to the Director of Operations and Finance and other staff at all times.
• Must keep the Director of Operations and Finance apprised of any situations that could result in disruption to operations at the Kenrick Glennon Seminary.

The Archdiocese of St. Louis is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran or disability status.

Pre-Employment Screening All candidates receiving an employment offer must submit a pre-employment screening. The screening will include criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure/certification verification, health screening, and any other screenings deemed necessary for employment. Any offer would be contingent upon successful completion of any required screening.

Our Mission

We are a unique community—diverse in our talent, but unified in our drive to create together, face challenges together and grow together. Our values push us to empower, propel and inspire new ways of turning possibilities into realities. Our competencies define the behaviors that guide who we are, how we are inspired and how we inspire of others to succeed.

Work/life balance is so important to the archdiocese. After all, our business is about making life easier and better—and we want that for you and your career just as much as our consumers and their day-to-day lives.

• That’s why we offer flexible working times, remote working options, generous paid vacation increasing with service, and personal leaves of absence.

As well as being able to make the most of life at home, you’ll also be able to contribute to the Archdiocese sponsored volunteer events. You can discover more about who we’re working with near you, and you can always ask us more about this at events and interviews—we love to see how passionate our people are about giving back.