Administrative Assistant - School Office & Student Support

Archdiocese of St. Louis; Chesterfield (MO); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Flexible working times

Remote working options

Paid vacation increasing with service

Personal leaves of absence

Job summary

The Archdiocese of St. Louis is seeking an Administrative Assistant to support the daily operations of Ascension Catholic Church's vibrant Catholic school.

The role focuses on maintaining efficient school office operations while providing a welcoming and professional environment for students, families, faculty, staff, and visitors. Ideal candidates are detail-oriented, dependable, and service-minded with strong communication and organizational skills and a commitment to Catholic education.

Qualifications

• High school diploma or equivalent required.
• An associate degree or relevant administrative training preferred.
• Strong organizational skills and attention to detail, with the ability to maintain accurate records and manage multiple responsibilities.
• Excellent verbal and written communication skills and the ability to interact professionally with students, families, faculty, staff, and visitors.
• Proficiency with computers, office software, email, word processing, spreadsheets, and basic data entry.

Responsibilities

• Provide daily administrative and clerical support to ensure the efficient operation of the school office.
• Greet and assist students, families, visitors, and staff with professionalism, courtesy, and hospitality.
• Manage incoming telephone calls, emails, correspondence, and general inquiries, directing requests to the appropriate personnel as needed.
• Maintain accurate student records, attendance information, files, and required school documentation.
• Prepare, format, and distribute reports, letters, forms, school publications, and other administrative materials.
• Perform data entry and routine recordkeeping while ensuring information remains accurate, current, and organized.
• Support scheduling, calendar coordination, meetings, appointments, and other administrative arrangements.
• Assist with preparing and distributing school communications, announcements, notices, and informational materials.
• Serve as a resource for students, families, faculty, and staff by providing timely information and directing questions to the appropriate school personnel.
• Assist with student dismissals, daily routines, and other operational needs in accordance with established school procedures.
• Provide administrative support for school programs, events, activities, and special projects as assigned.
• Assist with health room needs and student-related administrative matters in accordance with school policies, student safety procedures, and applicable confidentiality requirements.
• Communicate relevant student information to authorized personnel as appropriate to assigned responsibilities.
• Help maintain a safe, orderly, organized, and welcoming school office environment.
• Respond to student, family, and staff needs with patience, sound judgment, and a commitment to student well-being.
• Follow established procedures for student supervision, attendance, dismissals, visitor access, and other responsibilities related to school safety.
• Monitor and maintain office supplies, materials, equipment, and general office organization.
• Provide clerical and administrative assistance to school leadership, faculty, and staff to support daily operations.
• Assist with preparing materials, organizing documentation, and coordinating logistical needs for meetings, programs, and school activities.
• Maintain organized filing systems and support efficient administrative processes.
• Perform other duties as assigned to support the effective operation of the school.
• Handle confidential student, family, personnel, and school information with discretion, professionalism, and care.
• Follow established school policies, procedures, safety requirements, and applicable child protection guidelines.
• Demonstrate professionalism, dependability, initiative, and sound judgment in all interactions.
• Support a positive, collaborative, and mission-aligned school culture rooted in Catholic values, respect, compassion, integrity, and service.
• Contribute to the mission of Catholic education by modeling hospitality and helping foster a welcoming environment for all members of the school community.

Skills

Organizational skills

Communication skills

Data entry

multitasking

Education

High school diploma

Associate degree preferred

Tools

Office software

Email

Spreadsheets

Word processing

Job description

The Archdiocese of St. Louis is seeking an Administrative Assistant to support the daily operations of Ascension Catholic Church's vibrant Catholic school.

The role focuses on maintaining efficient school office operations while providing a welcoming and professional environment for students, families, faculty, staff, and visitors. Ideal candidates are detail-oriented, dependable, and service-minded with strong communication and organizational skills and a commitment to Catholic education.