School Office Secretary — Catholic Education & Hospitality

Archdiocese of St. Louis; St. Louis (MO); On-site; USD 32,000 - 42,000; Full time

Job summary

The Archdiocese of St. Louis seeks a Substitute Secretary to greet students, parents, and visitors, and provide administrative support to the school office and principal.

You will maintain student records, coordinate communications, assist with attendance and enrollment, and help prepare newsletters and forms, all while upholding Catholic education values.

This role emphasizes professionalism, discretion, and compassion in daily operations and interactions within the school community.

Qualifications

• High school diploma or equivalent required.
• Experience in administrative, office, or customer service roles.
• Experience in a school or Catholic education setting preferred.
• Ability to maintain confidentiality.

Responsibilities

• Serve as the primary point of contact for students, parents, visitors, and callers.
• Answer calls, greet visitors, respond to inquiries, and provide front-desk support.
• Assist with student attendance, arrivals, departures, and check-in procedures.
• Prepare correspondence, newsletters, and school materials.
• Maintain student records and enrollment/recordkeeping.
• Support calendars, meetings, and office communications.

Skills

Communication skills

Organizational skills

Customer service

MS Office

Confidentiality

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Student information systems

Job description

The Archdiocese of St. Louis seeks a Substitute Secretary to greet students, parents, and visitors, and provide administrative support to the school office and principal.

You will maintain student records, coordinate communications, assist with attendance and enrollment, and help prepare newsletters and forms, all while upholding Catholic education values.

This role emphasizes professionalism, discretion, and compassion in daily operations and interactions within the school community.