School Office Secretary & Records Coordinator

Archdiocese of St. Louis; Missouri; On-site; USD 32,000 - 45,000; Full time

Job summary

The Archdiocese of St. Louis seeks a Substitute Secretary to serve as the welcoming face of the school and provide hospitality and administrative support. The role supports daily office operations, maintains student records, coordinates communications, and assists the principal and staff with administrative tasks.

Applicants should demonstrate professionalism and discretion in a Catholic education setting. Responsibilities include managing attendance, enrollment tasks, scheduling, and

Qualifications

• High school diploma or equivalent required.
• Previous administrative, office, or customer service experience required.
• Experience in a school or Catholic education setting preferred.
• Strong communication, organization and confidentiality skills.

Responsibilities

• Reception and Office Support: Serve as the primary point of contact for students, parents, visitors, and callers.
• Answer and direct telephone calls, greet visitors, and respond to general inquiries.
• Provide administrative support to the principal, faculty, and school staff.
• Assist with student attendance, arrivals, departures, and visitor check-in procedures.
• Perform general office duties including data entry, filing, scanning and supplies.

Skills

Communication skills

Organizational skills

Customer service

MS Office

Student information systems

Education

High school diploma

Tools

Student information system

School management software

Microsoft Outlook

Job description

The Archdiocese of St. Louis seeks a Substitute Secretary to serve as the welcoming face of the school and provide hospitality and administrative support. The role supports daily office operations, maintains student records, coordinates communications, and assists the principal and staff with administrative tasks.

Applicants should demonstrate professionalism and discretion in a Catholic education setting. Responsibilities include managing attendance, enrollment tasks, scheduling, and