Secretary

Archdiocese of St. Louis; Chesterfield (MO); Hybride; USD 35 000 - 55 000; Plein temps

Avantages offerts par ce poste

flexible working times

remote working options

generous paid vacation increasing with

personal leaves of absence

Résumé du poste

The Archdiocese of St. Louis is seeking an Administrative Assistant to support the parish office with welcoming service, clerical tasks, and organized operations. The role emphasizes professional communication, record-keeping, calendar management, and courteous interactions with parishioners and staff.

You'll handle data entry, correspondence, and meetings while maintaining confidentiality and contributing to a faith-centered environment within Ascension Catholic Church.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Strong organizational and communication skills.
• Experience with clerical tasks and data entry is a plus.

Responsabilités

• Greet and assist parishioners, families, visitors, and staff with professionalism.
• Provide day-to-day administrative and clerical support for parish office operations.
• Manage calls, emails, and general inquiries; route to appropriate staff.
• Prepare, format, and distribute letters and documents.
• Maintain parish records, files, databases, and documentation.
• Support scheduling, calendar management, and meeting coordination.
• Coordinate information among staff and parishioners; ensure timely communications.
• Monitor office supplies and maintain a welcoming office environment.
• Handle confidential information with discretion and integrity.

Connaissances

Administrative support

Organizational skills

Communication skills

Data entry

Formation

High school diploma

Associate degree or administrative training

Outils

MS Office Suite

Description du poste

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The Archdiocese of St. Louis strives to teach and share our faith, serve others, and foster unity throughout the St. Louis area. Once a part of Kenrick-Glennon Seminary's campus, the Cardinal Rigali Center in Shrewsbury, MO is today the headquarters and curia (governing body) for the Archdiocese of St. Louis.

Job Summary

Ascension Catholic Church is seeking a dedicated, organized, and service-oriented Administrative Assistant to support the daily operations of our vibrant Catholic parish. This position plays an important role in ensuring the efficient functioning of parish office activities while providing a welcoming and hospitable experience for parishioners, families, visitors, and staff.

The ideal candidate is detail-oriented, dependable, and professional, with strong communication and organizational skills and a commitment to serving others in a faith-centered environment. The Administrative Assistant supports the parish’s mission by fostering positive relationships, maintaining accurate records, coordinating administrative functions, and providing responsive and courteous assistance to the parish community.

Job Responsibilities

Administrative and Office Support

Provide day-to-day administrative and clerical support to ensure the efficient operation of the parish office.

Greet and assist parishioners, families, visitors, and staff with professionalism, courtesy, and hospitality.

Manage incoming telephone calls, emails, correspondence, and general office inquiries, directing requests to the appropriate staff members as needed.

Prepare, format, and distribute letters, reports, documents, and other administrative materials.

Maintain accurate and organized parish records, files, databases, and documentation.

Assist with data entry, record updates, and other routine administrative tasks.

Scheduling and Communication

Support scheduling, calendar management, meeting coordination, and other administrative arrangements.

Assist with preparing and distributing parish communications, announcements, and informational materials.

Coordinate information and administrative requests among parish staff, parishioners, and other stakeholders.

Help ensure timely, accurate, and professional communication throughout the parish community.

Office Coordination and Operational Support

Monitor and maintain office supplies, materials, and equipment, coordinating replenishment as needed.

Maintain an organized, professional, and welcoming office environment.

Provide clerical and administrative assistance to parish staff in support of daily operations, special projects, and parish activities.

Assist with coordinating materials, documents, and logistical needs for meetings, programs, and events as assigned.

Identify administrative needs and support improvements that contribute to efficient office operations.

Confidentiality and Professional Conduct

Handle confidential parish, personnel, financial, sacramental, and other sensitive information with discretion and care, as applicable to assigned responsibilities.

Follow established parish policies, procedures, and recordkeeping practices.

Demonstrate professionalism, sound judgment, reliability, and respect in all interactions.

Support the mission, values, and ministries of Ascension Catholic Church through a spirit of service, hospitality, and collaboration.

Job Requirements

High school diploma or equivalent required; an associate degree or relevant administrative training is preferred.

Previous office or administrative experience strongly preferred.

Strong organizational skills and attention to detail, with the ability to maintain accurate records and manage competing priorities.

Excellent verbal and written communication skills, with a courteous and service-oriented approach.

Proficiency in computer applications, office software, email, word processing, spreadsheets, and basic data entry.

Ability to multitask, prioritize responsibilities, and adapt to changing needs in a busy office environment.

Strong interpersonal skills and the ability to work effectively with parishioners, families, visitors, clergy, and staff.

Demonstrated dependability, discretion, initiative, and a commitment to maintaining confidentiality.

Ability to work independently while contributing positively to a collaborative team environment.

A welcoming demeanor and a genuine interest in supporting the needs of a Catholic parish community.

The Archdiocese of St. Louis is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran or disability status. Pre-Employment Screening All candidates receiving an employment offer must submit a pre-employment screening. The screening will include criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure/certification verification, health screening, and any other screenings deemed necessary for employment. Any offer would be contingent upon successful completion of any required screening.

Our Mission

We are a unique community—diverse in our talent, but unified in our drive to create together, face challenges together and grow together. Our values push us to empower, propel and inspire new ways of turning possibilities into realities. Our competencies define the behaviors that guide who we are, how we are inspired and how we inspire of others to succeed.

Work/life balance is so important to the archdiocese. After all, our business is about making life easier and better—and we want that for you and your career just as much as our consumers and their day-to-day lives. That’s why we offer

• flexible working times
• remote working options
• generous paid vacation increasing with service
• personal leaves of absence

As well as being able to make the most of life at home, you’ll also be able to contribute to the Archdiocese sponsored volunteer events. You can discover more about who we’re working with near you, and you can always ask us more about this at events and interviews—we love to see how passionate our people are about giving back.