Assistant, Administrative

Archdiocese of St. Louis; Chesterfield (MO); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Flexible working times

Remote working options

Paid vacation increasing with service

Personal leaves of absence

Job summary

The Archdiocese of St. Louis is seeking an Administrative Assistant to support the daily operations of Ascension Catholic Church's vibrant Catholic school.

The role focuses on maintaining efficient school office operations while providing a welcoming and professional environment for students, families, faculty, staff, and visitors. Ideal candidates are detail-oriented, dependable, and service-minded with strong communication and organizational skills and a commitment to Catholic education.

Qualifications

• High school diploma or equivalent required.
• An associate degree or relevant administrative training preferred.
• Strong organizational skills and attention to detail, with the ability to maintain accurate records and manage multiple responsibilities.
• Excellent verbal and written communication skills and the ability to interact professionally with students, families, faculty, staff, and visitors.
• Proficiency with computers, office software, email, word processing, spreadsheets, and basic data entry.

Responsibilities

• Provide daily administrative and clerical support to ensure the efficient operation of the school office.
• Greet and assist students, families, visitors, and staff with professionalism, courtesy, and hospitality.
• Manage incoming telephone calls, emails, correspondence, and general inquiries, directing requests to the appropriate personnel as needed.
• Maintain accurate student records, attendance information, files, and required school documentation.
• Prepare, format, and distribute reports, letters, forms, school publications, and other administrative materials.
• Perform data entry and routine recordkeeping while ensuring information remains accurate, current, and organized.
• Support scheduling, calendar coordination, meetings, appointments, and other administrative arrangements.
• Assist with preparing and distributing school communications, announcements, notices, and informational materials.
• Serve as a resource for students, families, faculty, and staff by providing timely information and directing questions to the appropriate school personnel.
• Assist with student dismissals, daily routines, and other operational needs in accordance with established school procedures.
• Provide administrative support for school programs, events, activities, and special projects as assigned.
• Assist with health room needs and student-related administrative matters in accordance with school policies, student safety procedures, and applicable confidentiality requirements.
• Communicate relevant student information to authorized personnel as appropriate to assigned responsibilities.
• Help maintain a safe, orderly, organized, and welcoming school office environment.
• Respond to student, family, and staff needs with patience, sound judgment, and a commitment to student well-being.
• Follow established procedures for student supervision, attendance, dismissals, visitor access, and other responsibilities related to school safety.
• Monitor and maintain office supplies, materials, equipment, and general office organization.
• Provide clerical and administrative assistance to school leadership, faculty, and staff to support daily operations.
• Assist with preparing materials, organizing documentation, and coordinating logistical needs for meetings, programs, and school activities.
• Maintain organized filing systems and support efficient administrative processes.
• Perform other duties as assigned to support the effective operation of the school.
• Handle confidential student, family, personnel, and school information with discretion, professionalism, and care.
• Follow established school policies, procedures, safety requirements, and applicable child protection guidelines.
• Demonstrate professionalism, dependability, initiative, and sound judgment in all interactions.
• Support a positive, collaborative, and mission-aligned school culture rooted in Catholic values, respect, compassion, integrity, and service.
• Contribute to the mission of Catholic education by modeling hospitality and helping foster a welcoming environment for all members of the school community.

Skills

Organizational skills

Communication skills

Data entry

multitasking

Education

High school diploma

Associate degree preferred

Tools

Office software

Email

Spreadsheets

Word processing

Job description

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The Archdiocese of St. Louis strives to teach and share our faith, serve others, and foster unity throughout the St. Louis area. Once a part of Kenrick-Glennon Seminary's campus, the Cardinal Rigali Center in Shrewsbury, MO is today the headquarters and curia (governing body) for the Archdiocese of St. Louis.

Job Summary

Ascension Catholic Church is seeking a dedicated, organized, and mission-driven Administrative Assistant to support the daily operations of its vibrant Catholic school. This position plays an essential role in maintaining efficient school office operations while providing a welcoming, professional, and supportive environment for students, families, faculty, staff, and visitors.

The ideal candidate is detail-oriented, dependable, and service-focused, with strong communication and organizational skills and a genuine commitment to Catholic education. The Administrative Assistant serves as a key point of contact for the school community, helping coordinate administrative functions, maintain accurate student records, support daily school operations, and ensure that students and families receive courteous and responsive assistance.

Through professionalism, hospitality, and a spirit of service, the Administrative Assistant contributes to a positive school culture rooted in Catholic values and the mission of faith formation, academic excellence, and student development.

Job Responsibilities

Administrative and Office Support

Provide daily administrative and clerical support to ensure the efficient operation of the school office.

Greet and assist students, families, visitors, and staff with professionalism, courtesy, and hospitality.

Manage incoming telephone calls, emails, correspondence, and general inquiries, directing requests to the appropriate personnel as needed.

Maintain accurate student records, attendance information, files, and required school documentation.

Prepare, format, and distribute reports, letters, forms, school publications, and other administrative materials.

Perform data entry and routine recordkeeping while ensuring information remains accurate, current, and organized.

School Operations and Communication

Support scheduling, calendar coordination, meetings, appointments, and other administrative arrangements.

Assist with preparing and distributing school communications, announcements, notices, and informational materials.

Serve as a resource for students, families, faculty, and staff by providing timely information and directing questions to the appropriate school personnel.

Assist with student dismissals, daily routines, and other operational needs in accordance with established school procedures.

Provide administrative support for school programs, events, activities, and special projects as assigned.

Student Support and School Environment

Assist with health room needs and student-related administrative matters in accordance with school policies, student safety procedures, and applicable confidentiality requirements.

Communicate relevant student information to authorized personnel as appropriate to assigned responsibilities.

Help maintain a safe, orderly, organized, and welcoming school office environment.

Respond to student, family, and staff needs with patience, sound judgment, and a commitment to student well‑being.

Follow established procedures for student supervision, attendance, dismissals, visitor access, and other responsibilities related to school safety.

Office Coordination and Operational Support

Monitor and maintain office supplies, materials, equipment, and general office organization.

Provide clerical and administrative assistance to school leadership, faculty, and staff to support daily operations.

Assist with preparing materials, organizing documentation, and coordinating logistical needs for meetings, programs, and school activities.

Maintain organized filing systems and support efficient administrative processes.

Perform other duties as assigned to support the effective operation of the school.

Confidentiality and Mission Alignment

Handle confidential student, family, personnel, and school information with discretion, professionalism, and care.

Follow established school policies, procedures, safety requirements, and applicable child protection guidelines.

Demonstrate professionalism, dependability, initiative, and sound judgment in all interactions.

Support a positive, collaborative, and mission‑aligned school culture rooted in Catholic values, respect, compassion, integrity, and service.

Contribute to the mission of Catholic education by modeling hospitality and helping foster a welcoming environment for all members of the school community.

Job Requirements

High school diploma or equivalent required; an associate degree or relevant administrative training preferred.

Previous administrative, office, or school‑based experience strongly preferred.

Strong organizational skills and attention to detail, with the ability to maintain accurate records and manage multiple responsibilities.

Excellent verbal and written communication skills and the ability to interact professionally with students, families, faculty, staff, and visitors.

Proficiency with computers, office software, email, word processing, spreadsheets, and basic data entry.

Ability to multitask, prioritize competing demands, and adapt to changing needs in a busy school environment.

Demonstrated dependability, discretion, professionalism, and sound judgment when handling sensitive information.

Ability to work collaboratively with school leadership, faculty, staff, and families while also managing assigned responsibilities independently.

Commitment to the mission, values, and principles of Catholic education.

Willingness to follow school safety procedures, confidentiality requirements, and applicable child protection policies.

The Archdiocese of St. Louis is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran or disability status. Pre-Employment ScreeningAll candidates receiving an employment offer must submit a pre-employment screening. The screening will include criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure/certification verification, health screening, and any other screenings deemed necessary for employment. Any offer would be contingent upon successful completion of any required screening.

Our Mission

We are a unique community—diverse in our talent, but unified in our drive to create together, face challenges together and grow together. Our values push us to empower, propel and inspire new ways of turning possibilities into realities. Our competencies define the behaviors that guide who we are, how we are inspired and how we inspire of others to succeed.

Work/life balance is so important to the archdiocese. After all, our business is about making life easier and better—and we want that for you and your career just as much as our consumers and their day‑to‑day lives. That’s why we offer flexible working times, remote working options, generous paid vacation increasing with service, and personal leaves of absence.

As well as being able to make the most of life at home, you’ll also be able to contribute to the Archdiocese sponsored volunteer events. You can discover more about who we’re working with near you, and you can always ask us more about this at events and interviews—we love to see how passionate our people are about giving back.