Administrative Assistant – Scheduling, Minutes & Reports

University of Miami; Miami (FL); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Medical benefits

Tuition remission

Job summary

The University of Miami is seeking an Administrative Assistant to provide clerical support for the assigned department to ensure efficient office operations. The role includes handling routine inquiries, preparing basic reports, scheduling meetings, taking minutes, and maintaining filing systems.

Responsibilities also cover greeting visitors, coordinating travel, creating documents and presentations, and supporting leadership with daily tasks.

Qualifications

• High school diploma or equivalent.
• Minimum 1 year of relevant experience.
• General knowledge of office procedures and operations.
• Ability to communicate effectively in both oral and written form.
• Proficiency in Microsoft Office.
• Ability to maintain records and handle confidential information.

Responsibilities

• Supports department and/or department leadership with daily clerical tasks.
• Prepares basic reports, charts, budgets and other presentation materials.
• Responds to routine inquiries from external or internal sources with standard correspondence or other messaging.
• Plans meetings and takes detailed minutes, as needed.
• Answers phone calls, provides information to callers or connects callers to appropriate staff.
• Schedules appointments and updates calendars.
• Makes travel arrangements and reservations for department leadership and staff, as needed.
• Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.
• Greets and provides general support to visitors.
• Develops and maintains department filing system.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

The University of Miami is seeking an Administrative Assistant to provide clerical support for the assigned department to ensure efficient office operations. The role includes handling routine inquiries, preparing basic reports, scheduling meetings, taking minutes, and maintaining filing systems.

Responsibilities also cover greeting visitors, coordinating travel, creating documents and presentations, and supporting leadership with daily tasks.