Senior Administrative Assistant - Executive Support & Scheduling

University of Miami; Town of Florida, Northern (NY, KY); Hybrid; USD 45,000 - 65,000; Full time

Job summary

University of Miami seeks a Sr. Administrative Assistant (H) to support department leadership with daily clerical tasks and complex data reporting. The role involves scheduling, travel arrangements, correspondence, and maintaining filing systems, ensuring confidential information is handled with discretion.

The position emphasizes accuracy, effective written and verbal communication, and collaboration with staff across the unit. This is a full-time on-site role within UMHC-SCCC - Aventura.

Qualifications

• High school diploma or equivalent.
• Minimum 3 years of relevant experience.
• General knowledge of office procedures and operations.

Responsibilities

• Supports department and/or leadership with daily clerical tasks.
• Collects, reviews, analyzes data and prepares reports and materials.
• Responds to inquiries with correspondence or messaging for leadership.
• Plans meetings and takes detailed minutes as needed.
• Answers calls and provides information or routes to staff.
• Schedules appointments and maintains calendars.
• Makes travel arrangements for leadership and staff.
• Composes correspondence and creates spreadsheets/presentations.
• Greets visitors and provides general support.
• Develops and maintains department filing system.

Skills

Office admin

MS Office

Data reporting

Calendar management

Travel coordination

Confidential data handling

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

University of Miami seeks a Sr. Administrative Assistant (H) to support department leadership with daily clerical tasks and complex data reporting. The role involves scheduling, travel arrangements, correspondence, and maintaining filing systems, ensuring confidential information is handled with discretion.

The position emphasizes accuracy, effective written and verbal communication, and collaboration with staff across the unit. This is a full-time on-site role within UMHC-SCCC - Aventura.