Administrative Assistant: Scheduling, Invoicing & Support

Mountain Air Restoration; Bend (OR); Hybrid; USD 59,000 - 72,000; Full time

Benefits offered by this job

Profit sharing

Medical and dental insurance

Job summary

Mountain Air Restoration is seeking an Administrative Assistant in Bend, Oregon. The role supports management and staff with clerical, receptionist, bookkeeping, and project-based tasks to keep daily operations running smoothly.

Responsibilities include handling calls, scheduling services, invoicing, data entry, and customer communications. Requirements include MS Office proficiency and strong communication; Xactware experience is a plus. Compensation up to 65K with profit sharing and benefits.

Qualifications

• Computer literate with proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint) and other software.
• Experience in Xactware would be helpful, but not mandatory.
• Strong written and verbal communication skills.
• Detail-oriented.
• Professional appearance and personality.
• Team player who can work independently.

Responsibilities

• Receive incoming calls in professional and courteous manner.
• Call potential customers to explain the company services and solicit business.
• Assist with the scheduling of services.
• Notify customers of service call status and follow up with customers after the work is completed.
• Invoicing, receive and process payments.
• Clerical duties as required including customer and job data entry.
• Other duties may include job functions that are outside the scope of normal job duties.

Skills

Strong communication

Detail oriented

Professional image

Team player

Tools

Microsoft Office (Word, Outlook, Excel, PowerPoint)

Xactware

Job description

Mountain Air Restoration is seeking an Administrative Assistant in Bend, Oregon. The role supports management and staff with clerical, receptionist, bookkeeping, and project-based tasks to keep daily operations running smoothly.

Responsibilities include handling calls, scheduling services, invoicing, data entry, and customer communications. Requirements include MS Office proficiency and strong communication; Xactware experience is a plus. Compensation up to 65K with profit sharing and benefits.