Administrative Assistant, Restoration Industry

Mountain Air Restoration; Bend (OR); Hybrid; USD 59,000 - 72,000; Full time

Benefits offered by this job

Profit sharing

Medical and dental insurance

Job summary

Mountain Air Restoration is seeking an Administrative Assistant in Bend, Oregon. The role supports management and staff with clerical, receptionist, bookkeeping, and project-based tasks to keep daily operations running smoothly.

Responsibilities include handling calls, scheduling services, invoicing, data entry, and customer communications. Requirements include MS Office proficiency and strong communication; Xactware experience is a plus. Compensation up to 65K with profit sharing and benefits.

Qualifications

• Computer literate with proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint) and other software.
• Experience in Xactware would be helpful, but not mandatory.
• Strong written and verbal communication skills.
• Detail-oriented.
• Professional appearance and personality.
• Team player who can work independently.

Responsibilities

• Receive incoming calls in professional and courteous manner.
• Call potential customers to explain the company services and solicit business.
• Assist with the scheduling of services.
• Notify customers of service call status and follow up with customers after the work is completed.
• Invoicing, receive and process payments.
• Clerical duties as required including customer and job data entry.
• Other duties may include job functions that are outside the scope of normal job duties.

Skills

Strong communication

Detail oriented

Professional image

Team player

Tools

Microsoft Office (Word, Outlook, Excel, PowerPoint)

Xactware

Job description

Job Type: Full Time or Part Time
Pay: Negotiable

Job Description

Administrative Assistant

As Administrative Support, you are a key team member supporting the work of management and other staff. This position is responsible for clerical, receptionist, bookkeeping, and project-based work to contribute to the day-to-day operations of Mountain Air Restoration. Exemplifying our code of values, you show respect and courtesy to all customers and employees. The right person for this position will beself-motivated, self-directed, and enthusiastic. You are driven to project a professional company image through in-person and phone interaction while working cooperatively with others to manage a variety of situations on a day-to-day basis.

Specific Responsibilities:

• Receive incoming calls in professional and courteous manner
• Call potential customers to explain the company services and solicit business
• Assist with the scheduling of services
• Notify customers of service call status and follow up with customers after the work is completed
• Invoicing,receive and process payments
• Clerical dutiesas required including customer and job data entry
• Other duties may include job functions that are outside the scope of normal job duties.

Job Requirements:

• Computer literate with proficiency in the use of Microsoft Office (Word, Outlook, Excel, Powerpoint) and other computer software
• Experience in Xactware would be helpful, but not mandatory
• Strong written and verbal communication skills
• Detail-oriented
• Professional appearance and personality
• Team player who can work independently

COMPENSATION

• Annual equivalent pay up to 65K/yr with profit share incentives and benefits.
• Medical and Dental Insurance available