Administrative Assistant I - Data, Scheduling & Reports

HireTalent; Salem (OR); On-site; USD 32,000 - 44,000; Full time

Job summary

HireTalent in Salem, Oregon is seeking an Administrative Assistant I to provide essential administrative support to a department under supervision. This role handles detailed clerical tasks, maintains records, and prepares reports.

You will coordinate schedules, manage correspondence, prepare letters and invoices, and assist with travel arrangements. Proficiency in Word, Excel, PowerPoint and databases is required, along with the ability to type 60 WPM and multitask effectively.

Qualifications

• High School Diploma or equivalent required.
• 0-3 years of administrative, clerical, or office experience.
• Proficient with Word, Excel, PowerPoint, and databases.
• Type at least 60 words per minute.
• Excellent organizational and communication skills; discretion with confidential information.
• Ability to work independently and prioritize.
• Experience supporting calendars, travel, and reporting is preferred.

Responsibilities

• Provide administrative and secretarial support to departments.
• Compile, analyze, and reconcile data for reports and documents.
• Prepare reports (weekly to annual) including budgets and inventories.
• Create charts, graphs, and presentation materials.
• Organize calendars and maintain business records.
• Manage correspondence and mail distribution.
• Coordinate meetings, travel arrangements, and accommodations.
• Process purchase orders, expenses, and vouchers.
• Maintain confidential personnel and payroll records.
• Prepare letters, invoices, and other documents with designated software.
• Prioritize tasks with independent judgment and meet deadlines.
• Support office operations with minimal supervision.

Skills

MS Office proficiency

60 WPM typing

Strong organizational skills

Communication

Discretion with confidential info

Multitasking

Data reporting

Education

High School Diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Database management software

Job description

HireTalent in Salem, Oregon is seeking an Administrative Assistant I to provide essential administrative support to a department under supervision. This role handles detailed clerical tasks, maintains records, and prepares reports.

You will coordinate schedules, manage correspondence, prepare letters and invoices, and assist with travel arrangements. Proficiency in Word, Excel, PowerPoint and databases is required, along with the ability to type 60 WPM and multitask effectively.