Administrative Assistant - Scheduling, Budgets & Projects

Lifespan; Providence (RI); On-site; USD 30,000 - 50,000; Full time

Job summary

Brown University Health is seeking a high-level administrative support professional in Providence, RI. The role involves drafting and editing memos and reports, managing calendars, and coordinating inter-departmental meetings.

You will prepare forms, handle confidential records, and assist with budget and purchasing duties. A strong command of English, Excel/Word, and office equipment operation is required.

Qualifications

• High school graduate or GED required, with up to one year of specialized training in typing and general business procedures.
• Proficient typing, excellent Excel and Word skills, strong English grammar, punctuation and spelling.
• Strong organizational skills to coordinate schedules and support management.
• Ability to analyze numerical data using formulas and tabulations.
• Excellent interpersonal skills to represent the supervisor with staff and external parties.
• Ability to operate various office equipment.

Responsibilities

• Types a variety of materials including correspondence; edits for grammar and content.
• Composes rough and final drafts of memos, correspondence and reports.
• Designs and prepares forms; answers phones and receives visitors.
• Manages supervisor's calendar and coordinates inter-departmental meetings.
• Attends meetings, takes notes, and supports directors and others as needed.
• Maintains confidential records and supports budgeting and purchasing processes.
• Provides guidance to new employees on clerical operations and procedures.

Skills

Typing skills

Excel

Microsoft Word

English grammar

Organizational skills

Interpersonal skills

Office equipment operation

Education

High school graduate or GED

Tools

Office equipment

Job description

Brown University Health is seeking a high-level administrative support professional in Providence, RI. The role involves drafting and editing memos and reports, managing calendars, and coordinating inter-departmental meetings.

You will prepare forms, handle confidential records, and assist with budget and purchasing duties. A strong command of English, Excel/Word, and office equipment operation is required.