Executive Administrative Assistant to Director (Medical)

Brown-University-Health-1; East Providence (RI); On-site; USD 32,000 - 50,000; Full time

Job summary

Brown University Health seeks an experienced administrative support professional to assist the Director with calendar management, scheduling, correspondence, and confidential information handling. Strong organizational, communication, and computer skills are essential in this role.

The position requires independent work, meticulous attention to detail, and the ability to coordinate meetings, prepare reports, and manage payroll-related records within a hospital/academic medical center environment.

Qualifications

• Associate degree or equivalent secretarial training required.
• Proven typing speed and proficiency with standard office software.
• Strong written and verbal communication skills and discretion.
• Two years of progressively responsible secretarial experience, preferably in an academic medical center.

Responsibilities

• Manages the Director's calendar, appointments, hospital and system commitments, and travel arrangements.
• Schedules and coordinates departmental meetings and prepares and distributes agendas and related materials.
• Answers telephone calls, greets visitors, determines needs, provides information, and directs inquiries appropriately.
• Reviews, prioritizes, and distributes incoming correspondence and prepares responses as needed.
• Types, edits, proofreads, and prepares correspondence, memos, reports, spreadsheets, and other documents.
• Drafts routine correspondence, memos, and reports based on knowledge of departmental operations.
• Maintains departmental files, records, databases, policies, and procedures, including confidential budget, payroll, and personnel information.
• Maintains department records and statistics and prepares reports, charts, and graphs as needed.
• Prepares and submits payroll and maintains departmental attendance records.
• Maintains office supply inventory, orders supplies, processes purchase orders, and tracks departmental expenditures.
• May coordinate recurring projects or programs requiring knowledge of hospital and departmental operations and independent judgment.
• Maintains established quality, safety, environmental, and infection-control standards.
• Performs other related duties as assigned.

Skills

Typing

Written and verbal communication

Independent work

Organizational skills

Customer service

Education

Associate Degree in Secretarial Science

Tools

Windows

Word processing

Spreadsheet

Database

Presentation software

Job description

Brown University Health seeks an experienced administrative support professional to assist the Director with calendar management, scheduling, correspondence, and confidential information handling. Strong organizational, communication, and computer skills are essential in this role.

The position requires independent work, meticulous attention to detail, and the ability to coordinate meetings, prepare reports, and manage payroll-related records within a hospital/academic medical center environment.