Executive Assistant to Director – Healthcare

TMH The Miriam Hospital; East Providence (RI); On-site; USD 30,000 - 50,000; Full time

Job summary

Brown University Health is seeking a dedicated secretary to provide administrative support to the Director in East Providence, RI. The role requires strong organizational, typing, and computer skills, with the ability to manage confidential information and coordinate complex schedules.

Responsibilities include calendar management, meeting preparation, correspondence handling, payroll preparation, records maintenance, and purchase ordering.

Qualifications

• Associate degree or equivalent education/knowledge.
• Strong typing and computer skills including Windows and office suites.
• Strong written and verbal communication skills.
• Ability to work independently.
• Two years of progressively responsible secretarial experience, preferably in an academic medical center.

Responsibilities

• Manages the Director’s calendar, appointments, hospital and system commitments, and travel arrangements.
• Schedules and coordinates departmental meetings and prepares and distributes agendas and related materials.
• Answers telephone calls, greets visitors, determines needs, provides information, and directs inquiries appropriately.
• Reviews, prioritizes, and distributes incoming correspondence and prepares responses as needed.
• Types, edits, proofreads, and prepares correspondence, memos, reports, spreadsheets, and other documents.
• Drafts routine correspondence, memos, and reports based on knowledge of departmental operations.
• Maintains departmental files, records, databases, policies, and procedures, including confidential budget, payroll, and personnel information.
• Maintains department records and statistics and prepares reports, charts, and graphs as needed.
• Prepares and submits payroll and maintains departmental attendance records.
• Maintains office supply inventory, orders supplies, processes purchase orders, and tracks departmental expenditures.
• May coordinate recurring projects or programs requiring knowledge of hospital and departmental operations and independent judgment.
• Maintains established quality, safety, environmental, and infection-control standards.
• Performs other related duties as assigned.

Skills

Typing

Computer skills

Communication skills

Independent work

Secretarial experience

Education

Associate Degree in Secretarial Science

Tools

Windows

Word processing

Spreadsheet

Database

Presentation software

Job description

Brown University Health is seeking a dedicated secretary to provide administrative support to the Director in East Providence, RI. The role requires strong organizational, typing, and computer skills, with the ability to manage confidential information and coordinate complex schedules.

Responsibilities include calendar management, meeting preparation, correspondence handling, payroll preparation, records maintenance, and purchase ordering.