Administrative Assistant (San Antonio)

State of Texas; San Antonio (TX); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical Insurance

Defined Retirement Benefit Plan

Paid time off

Optional 401(k) and 457 accounts

Job summary

Texas Workforce Commission in San Antonio is seeking an Administrative Assistant II to support the Central Texas UI Tele-Center, performing routine administrative tasks in a fast-paced environment. The role requires strong communication, bilingual English/Spanish abilities, and proficiency with Microsoft Office; prior experience in office administration is preferred.

You will handle document processing, data entry, mail and fax duties, and care for deadlines while providing courteous service to

Qualifications

• One year of full-time experience that provided knowledge of administrative support functions and office practices and procedures.
• Relevant academic credits may be applied toward experience qualifications for this position.

Responsibilities

• Communicate with individuals by phone to retrieve information and may enter basic data into the system.
• Receive and sort faxes and incoming/returned mail.
• Record, screen and process Employer Responses and create cases as needed.
• Review, process, and route UI documents to appropriate parties.
• Create claims for basic separation issues and non-monetary issues when necessary.
• Use scanner and process all appeal documentation daily.
• Answer the door intercom and provide visitors with general information.
• Assist in dissemination of basic UI filing information and eligibility requirements.
• Record claimant contacts on system and monitor lists to ensure required contacts are completed.
• May research information to solve customer service problems.
• Adhere to strict deadlines.

Skills

Bilingual English/Spanish

Word processing

Data entry

Verbal & written communication

Tools

Microsoft Office Suite

FileNet

Fax machines

Job description

Job Description - Administrative Assistant (San Antonio) (827470)

Job Description

Description

WHO WE ARE:
The Texas Workforce Commission (TWC) is looking for an Administrative Assistant II to join the Central Texas Unemployment Insurance (UI) Tele-Center. This position is located in San Antonio. Applicants should demonstrate they enthusiastically share our department’s E.P.I.C. vision and values in a positive, high-paced, and energetic team environment.

TWC is not considering applications from individuals who require sponsorship for an employment visa, now or in the future, for this position. This includes, but is not limited to, individuals currently on H-1B, F-1 (OPT/CPT), or H-4 visas. You must be a Texas resident to work for the Texas Workforce Commission or willing to relocate to Texas.

WHO YOU ARE:
The Administrative Assistant II performs routine (journey-level) administrative support work. Work involves disseminating information, maintaining filing systems and performing internal administrative support work. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment. This position will be located at the Central Texas Tele-Center in San Antonio at 4801 NW Loop 410.

YOU WILL BE TRUSTED TO:

• Communicate with individuals by phone to retrieve information (such as correct mailing addresses) and may simultaneously enter basic data into the computer system.
• Receive and sort faxes and incoming/returned mail.
• Record, screen and processes Employer Responses, and re-sends if discrepancies are detected or creates cases if needed.
• Review, process, and route all UI documents, forms, or correspondence (such as withholdings, paper certifications or check stubs) to the appropriate parties.
• Create claims for basic separation issues and non-monetary issues when necessary.
• Use the scanner, will process all appeal documentation that arrives on a daily basis.
• Use File Net to quality check all documents as needed.
• Answer the door intercom and provide visitors with general information to address their questions.
• Assist in dissemination of basic information by answering basic questions regarding the UI filing process and eligibility requirements, in addition to resetting or providing instruction on how to set up personal identification numbers.
• Record claimant contacts on system and monitors lists to ensure claimants have completed their required contacts.
• May prepare and provide claimants copies of requested documents or correspondence and answer related questions.
• May research information to solve customer service problems.
• Process specific tasks such as re-qualification, sufficient subsequent wages, work wage additions, ineligibility reviews, employer verification forms, and/or work search log verifications.
• Adhere to strict deadlines.
• Perform related work as assigned.

YOU QUALIFY WITH:

• One year of full-time experience that provided knowledge of administrative support functions and office practices and procedures, or clerical administration and business management practices, such as preparation, maintenance and control of forms, records and reports
• Relevant academic credits may be applied toward experience qualifications for this position.

YOU ARE A GREAT FIT WITH:

• Strong word processing and data entry
• Ability to type 45 words per minute with minimal errors.
• Experience using copiers, printers, scanners, calculators, and fax machines.
• Knowledge of Microsoft Office Suite and Internet Explorer.
• Good verbal and written communication skills
• Bilingual (English and Spanish).
• Experience with document management systems to retrieve, process and scan documents
• Automated UI Benefits System experience

YOU GAIN:

• A Family Friendly Certified Workplace
• Competitive salary: $2,799.65/month
• Defined Retirement Benefit Plan
• Optional 401(k) and 457 accounts
• Medical Insurance
• Paid time off, including time for vacation, sick and family care leave
• Additional benefits for active employees can be found at https://www.ers.texas.gov/Active-Employees/Health-Benefits

Duty involves up to 10% travel within the state of Texas.

Primary Location

United States-Texas-San Antonio

Work Locations

San Antonio:4801 NW Loop 410 (320-4366) 4801 NW Loop 410 Ste 902 Corporate Square San Antonio 78229-5347

Job

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