Administrative Assistant (Austin)

State of Texas; Austin (TX); On-site; USD 46,000 - 49,000; Full time

Benefits offered by this job

Health benefits

Retirement plan

Paid time off

Job summary

Texas Workforce Commission invites applications for an Administrative Assistant V in Austin. The role provides highly-advanced administrative support, may lead others, and works with considerable independence.

You will coordinate correspondence, schedule meetings, manage travel and filing systems, and assist with program information dissemination. The position involves up to 10% travel within Texas, requires four years of relevant experience, and offers competitive benefits.

Qualifications

• Four years of full-time experience in administrative support or related fields.
• Relevant academic credits may be applied toward experience qualifications.

Responsibilities

• Coordinate and prepare correspondence, reports, forms and documents.
• Schedule meetings, conferences, travel and related materials.
• Answer and route phone calls; manage filing systems and supplies.
• Explain agency programs and procedures to staff and the public.
• Compile data and prepare summaries or reports with charts and graphs.
• Lead and direct others as needed; perform other duties as assigned.

Skills

Office procedures

Office software

Education

Academic credits

Job description

Job Description - Administrative Assistant (Austin) (827410)

Job Description

Description

WHO WE ARE:

The Texas Workforce Commission connects people with careers across the state. While we are based in Austin on the north lawn of the Texas State Capitol, we have offices statewide. We're a Family Friendly Certified Workplace with great work-life balance, competitive salaries, extensive opportunities for training and development, and fantastic benefits. This position is located at 1117 Trinity St., Austin, TX in the Workforce Grant department.

TWC is not considering applications from individuals who require sponsorship for an employment visa, now or in the future, for this position. This includes, but is not limited to, individuals currently on H-1B, F-1 (OPT/CPT), or H-4 visas. You must be a Texas resident to work for the Texas Workforce Commission or willing to relocate to Texas.

WHAT YOU WILL DO:

The Administrative Assistant V performs highly-advanced (senior-level) administrative support work. May serve as a lead worker providing direction to others. Works under minimal supervision, with considerable latitude for the use of initiative and independent judgment.

YOU WILL BE TRUSTED TO:

• Coordinate and/or prepare, edit and distribute correspondence, reports, studies, forms and documents.
• Coordinate and perform general office duties such as ordering supplies, maintaining a filing system and answering and routing phone calls.
• Coordinate meetings, conferences and seminars; and prepare related materials.
• Explain and disseminate information concerning agency programs and procedures.
• Respond to inquiries regarding technical program or administrative regulations, policies and procedures.
• Compile and edit data in charts, graphs and databases, and prepares summaries or reports.
• Manage and maintain schedules and travel arrangements for managers and directors.
• May serve as a lead worker providing direction to others
• Perform other duties as assigned.

YOU QUALIFY WITH:

• Four years of Full-time experience that provided knowledge of administrative support functions and office practices and procedures, or clerical administration and business management practices, such as preparation, maintenance and control of forms, records and reports.
• Relevant academic credits may be applied toward experience qualifications for this position.

YOU ARE A GREAT FIT WITH:

• Knowledge of office practices and administrative procedures.
• Skill in the use of standard office equipment and software.

Ability to:

• Implement new administrative systems and procedures and to evaluate their effectiveness.
• Interpret rules, regulations, policies and procedures.
• Communicate effectively.

YOU GAIN:

• A Family Friendly Certified Workplace
• Competitive salary: $4,150.00-$4,400.00/month(Depending on experience)
• Defined Retirement Benefit Plan
• Optional 401(k) and 457 accounts
• Medical Insurance
• Paid time off, including time for vacation, sick and family care leave
• Additional benefits for active employees can be found at https://www.ers.texas.gov/Active-Employees/Health-Benefits

Duty involves up to 10% travel within the state of Texas.

Primary Location

United States-Texas-Austin

Work Locations

Austin:1117 Trinity St 1117 Trinity St Austin 78701-1919

Job

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