Administrative Assistant-Respite Care

Comunilife, Inc.; New York (NY); On-site; USD 26,000 - 37,000; Full time

Job summary

Comunilife, Inc. is seeking an Administrative Assistant for the Respite Program in Harlem. The role handles office administration, leases, work orders, and program records, with responsibilities spanning rent collection, procurement, and reporting.

The ideal candidate will have an Associate Degree and at least one year of purchasing experience; bilingual in Spanish is a plus. The position offers a 40-hour work week with a pay rate up to $23 per hour.

Qualifications

• Associates Degree in Accounting, Business, or Finance and one year of purchasing experience.
• Bilingual in Spanish preferred.

Responsibilities

• Screen incoming calls and respond to routine inquiries.
• Prepare minutes and notices; package resource material.
• Maintain leases, work orders, and program files.
• Enter rent collection data and generate reports.
• Procure office supplies and manage petty cash.
• Assist with procurement and purchase orders.

Skills

Office administration

Phone support

Record keeping

Document typing

Education

Associate degree in Accounting/Business

Job description

Comunilife is looking for an experienced Administrative Assistant for our Respite Program in Harlem. The Administrative Assistant is responsible for the office administrative functions program including maintaining and filing all leases and lease renewals, work orders for tenants and facilities, updating the program directory, answering telephones, and typing memorandums. The Administrative Assistant adheres to the office protocols including rent collection, procurement, and petty cash policies; orders program and office supplies, prepares and maintains related program Office reports/records. This position is eligible for Comunilife's generous benefit and paid time off package and has a rate of pay up to $23 per hour, based on 40hrs a week.Essential DutiesScreen all incoming calls and respond to routine inquiries.sPrepare minutes of meetings, notices, special reports, correspondence, and packaging of resource material as required, for various program activities.Adhere to all policies including rent collection, procurement, and petty cash custodian.Establish and maintain organized filing systems that record all contracts, proposals program files, correspondence, documents, and reports.Assist in material preparation and logistics for program meetings.Update and maintain various on-site program files and mailing lists. Maintain cliententitlements, leases, and other fiscal functions.Review, sort, distribute and respond to daily incoming mail for the Program Director and allstaff.Prepare transmittal office supplies and purchases from the hardware stores and other vendors.Follows Comunilife procurement and petty cash procedures.Maintain and track facility and unit work order, and rent collection activities.Prepare the purchase orders for program and office supplies, as needed and client needs asdirected by the Program Director.Operate a computer to enter, retrieve, review, or modify data; utilizing word processing,database, and software programs.Enters and updates rent collection entries in a web-based platform and generates reports to ensure 100% accuracy.Education and Experience Requirement(s)An Associates Degree in Accounting, Business, Finance, or a related degree from a two-year college or technical school and one year of purchasing and procurement experience and/or training; or equivalent combination of education / experience. Prefer Bilingual (Spanish).Comunilife is an EEO employer and provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.