Office Service Coordinator-(HRA) SS Bronx

Comunilife; New York (NY); On-site; USD 68,111,299 - 71,693,059; Full time

Benefits offered by this job

Health insurance

Dental

Vision

Dependent care

Paid time off

401(k)

Tuition assistance

Job summary

Comunilife in the Bronx is seeking an Office Service Coordinator for its HRA Scatter Site Program. This full-time role requires excellent organizational, written and verbal communication skills to support program clients and a fast-paced team.

The position offers a comprehensive benefits package and opportunities to develop through a collaborative, community-focused environment, including case management support and coordination of client services. Bilingual English/Spanish is a plus.

Qualifications

• Associate’s Degree in human services or related field.
• Two (2) years’ administrative work experience.
• Experience working with client population.
• Bilingual English/Spanish a plus.
• Excellent oral and written communication; proficiency with MS Office and Google product suites.
• Ability to perform and manage in a team approach; strong interpersonal skills.

Responsibilities

• Performs client banking on a weekly basis as when required.
• Prepares and submits, for each banking day, all transactions, required reports and documentation to the Finance Department and Program Director including, but not limited to: balance salesforce reports.
• Collects all monthly occupancy fees, prepares monthly rent report.
• Prepares, coordinates, and maintains filing systems for all required paperwork related to client banking records, petty cash transactions, check requests, and purchase orders.
• Purchases, with approval of the Program Director, and maintains an inventory of office supplies, furniture and equipment.
• Attends all meetings and trainings as required.
• Good interpersonal skills and ability to work as part of a team.
• Organize and assist activities planned to enhance the social development of individual group members.
• Assist with the teaching of physical education, arts and crafts, performing arts, music, sports, ADL or other recreational activities.
• Organize, assist with group community activities. Coordinate social and/or peer support events for clients.
• Assist Case Manager in reviewing all documentation establishing tenants’ eligibility for program and make file copies.
• Create and maintain tenant and program files.
• Communicate effectively with clients, staff, community members and funders.
• Provide administrative and clerical support to ensure the smooth operations of all departments.
• Performs all other duties as assigned.
• Experience working with the client population preferred.

Skills

Interpersonal skills

Communication skills

Teamwork

Bilingual English/Spanish

Adaptability

Education

Associate’s Degree in Human Services

Tools

MS Office

Google Workspace

Job description

Job Details Job Location: Bronx, NY 10451 Position Type: Full Time Education Level: 2 Year Degree Salary Range: $23.77 - $25.02 Hourly Travel Percentage: Negligible Job Shift: Day Job Category: Admin - Clerical Communilife Inc. is looking to fill an Office Service Coordinator position for its HRA Scatter Site Program in the Bronx.

The Office Service Coordinator position available at the residential program. Must have excellent organizational, written and communications skills. Must be outcome oriented in a fast paced environment with deadlines. The Office Service Coordinator will partner with team members to provide excellent service to the program clients. This position offers a generous benefit package including health insurance, dental, vision, dependent care, paid time off, 401(k), tuition assistance program and more.

Essential Duties

• Performs client banking on a weekly basis as when required.
• Prepares and submits, for each banking day, all transactions, required reports and documentation to the Finance Department and Program Director including, but not limited to: balance salesforce reports.
• Collects all monthly occupancy fees prepares monthly rent report.
• Prepares, coordinates, and maintains filing systems for all required paperwork related to client banking records, petty cash transactions, check requests, and purchase orders.
• Purchases, with approval of the Program Director, and maintains an inventory of office supplies, furniture and equipment.
• Attends all meetings and trainings as required.
• Good interpersonal skills and ability to work as part of a team.
• Organize and assist activities planned to enhance the social development of individual group members.
• Assist with the teaching of physical education, arts and crafts, performing arts, music, sports, ADL or other recreational activities.
• Organize, assist with group community activities. Coordinate social and/or peer support events for clients.
• Assist Case Manager in reviewing all documentation establishing tenants’ eligibility for program and make file copies.
• Create and maintain tenant and program files.
• Communicate effectively with clients, staff, community members and funders.
• Provide administrative and clerical support to ensure the smooth operations of all departments.
• Performs all other duties as assigned.
• Experience working with the client population preferred.

Qualifications

• Associate’s Degree in human services or related field.
• Two (2) years’ administrative work experience.
• Experience working on setting with client population.
• Bilingual skills in English/Spanish a plus.
• Excellent oral and written communication skills; proficiency with MS Office and Google product suites.
• Ability to perform and manage in a team approach; excellent interpersonal skills.
• Ability to handle complex challenges and balance multiple demands on time and attention.
• Ability and willingness to perform all duties as workload necessitates.

Comunilife is an EEO employer and provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.