Program Assistant

Comunilife; New York (NY); On-site; USD 53,000 - 58,000; Full time

Benefits offered by this job

Paid time off

Benefits package

Job summary

Comunilife in the Bronx, NY seeks a Program Assistant to manage the VP’s calendar, liaise with program leaders, staff, and clients, and support data collection and reporting. The role involves preparing correspondence, greeting visitors, scheduling meetings, and assisting with proposals. Schedule: Mon–Fri, 9am–5pm.

Excellent benefits and generous PTO accompany this full-time position. The candidate should have a 4-year degree and at least 3 years of admin experience in social services or related

Qualifications

• Bachelor’s Degree in administration preferred.
• At least 3 years of experience performing administrative work for senior staff, preferably in social services.

Responsibilities

• Provide administrative support for VP, including calendar management and correspondence.
• Prepare and organize statistical and program reports; refine internal reporting systems.
• Gather reports and distribute information as needed; assist with grant/proposals.
• Coordinate with facilities, HR, and finance to address program needs and ensure compliance.
• Handle client and staff matters; respond to complaints and inquiries.

Skills

Calendar management

Data collection

Report generation

Communication

Microsoft Excel

Client interaction

Education

Bachelor's degree in administration

Tools

Awards

CARES

Salesforce

Excel

Job description

Job Details: Job Location: Bronx, NY 10451 | Position Type: Full Time | Education Level: 4 Year Degree | Salary Range: $53,040.08 - $58,000.00 | Travel Percentage: None | Job Shift: Day | Job Category: Admin - Clerical

Responsibilities

Responsibilities include managing the VP’s calendar, interfacing with program leaders, staff, and clients, handling varied matters, collecting data, preparing and organizing statistical and program reports, handling client and staff matters, as assigned. The Program Assistant will also perform functions such as preparing correspondence, greeting visitors, arranging conference calls, and scheduling meetings. This position is eligible for Comunilife's generous paid time off and benefits package.

Schedule: Mon.-Fri. 9am - 5pm

• Provide administrative support for SVP for Programs including scheduling, drafting written correspondence, preparing spreadsheets, maintaining files and other general office duties
• Refine internal reporting systems to compile data on all program activities for SVP
• Gather report and distribute information as needed and/or requested
• Work with facilities management, human resources and finance to address program needs; provide additional support and troubleshooting when needed
• Receive, respond to, and/or direct clients complaints and/or concerns
• Work in collaboration with QI staff, program managers, senior team to compile reports, and edit documents and reports for clarity and quality, find additional information, and complete other tasks to support QI initiatives
• Assist with the submission of proposals
• Be sufficiently knowledgeable, technologically savvy, organized and trustworthy to function as a “superuser” in key databases and systems like Awards, CARES, Salesforce, Excel, and others as needed
• Establish and maintain tracking and monitoring system for program licenses, due dates for grant, progress reports and re-submissions
• Support compliance activities as directed
• Performs special projects as needed
• Performs other duties as assigned

Qualifications

Education and Experience Requirement(s):

• Bachelor’s Degree in administration preferred.
• At least 3 years of experience performing administrative work for senior, preferably in a social services or related environment

Comunilife is an EEO employer and provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.