Administrative Assistant-HRA Gramercy

Comunilife; New York (NY); On-site; USD 24,796 - 25,650; Full time

Benefits offered by this job

Generous benefit package

Paid time off

Job summary

Comunilife, located in New York, is hiring an Administrative Assistant to support the Gramercy Residential Program. Responsibilities include maintaining client entitlements, answering phones, and managing office supplies. The role requires strong organizational skills and proficiency in Microsoft applications.

Candidates should have a High School Diploma or GED and two years of social service experience. Bilingual candidates are preferred. Comunilife offers a comprehensive benefits package.

Qualifications

• Bachelor's Degree or High School Diploma/GED with two years experience in social services.
• Experience with administrative, clerical and accounting tasks.
• Ability to communicate effectively in English and Spanish.

Responsibilities

• Prepare weekly occupancy and monthly reports as needed.
• Maintain organized filing system for contracts and documents.
• Screen incoming calls and respond to inquiries.

Skills

Administrative experience

Clerical skills

Microsoft Word

Microsoft Excel

Excellent writing skills

Excellent verbal skills

Interpersonal skills

Organizational skills

Education

High School Diploma or Bachelor's Degree

Tools

HASAWEB

AWARDS

Precoro

GoCanvas

Job description

Job Details

• Job Location: New York, NY 10010
• Position Type: Full Time
• Education Level: High School
• Salary Range: $18.00 - $18.62 Hourly
• Travel Percentage: None
• Job Shift: Day
• Job Category: Admin - Clerical

Comunilife Inc. is looking for an Administrative Assistant to support its congregate program in Manhattan, The Gramercy Residential Program. The Administrative Assistant is responsible for the office administrative functions of the congregate housing program including maintaining leases, client entitlements, answering telephones, rent collection, and completing reports as assigned. The Administrative Assistant develops, modifies, improves and implements procurement policies and procedures, orders office supplies, and prepares and maintains related program Office reports/records. Reports to Clinical Supervisor or Senior Program Director. This position is eligible for Comunilife's generous benefit and paid time off package.

Essential Duties

• Prepares weekly occupancy and monthly reports, if necessary.
• Maintains meeting minutes: staff, security, community, morning meetings, etc.
• Screens all incoming calls and responds to routine inquiries.
• Establishes and maintains an organized filing system; recording all contracts, proposals program files, correspondence, documents, and reports.
• Attends regular scheduled staff meetings and in-service/outside trainings;
• Meets monthly for supervision with the Senior Program Director.
• Assists with the completion of lease renewals.
• Develops and distributes activity and staff schedules.
• Records, distributes and reconciles petty cash with Senior Program Director’s approval.
• Completes and submits payment requests for program and maintenance supplies; completes all purchase requisitions. Orders program supplies online with the approval of the Senior Program Director.
• Archives site agency forms (client sign in and out sheet, shift reports, incident reports, invoices, etc.)
• Uses a database to track client rent payments and arrears as requested by the Program Director.
• Operates computerized systems to enter, retrieve, review, or modify data; utilizing word processing, database, and software programs, including HASAWeb, AWARDS, Precoro, and GoCanvas.
• Oversees client and agency activities and events in coordination with the Senior Program Director and other departments.
• Performs all other duties as assigned.

Qualifications

• Bachelor’s Degree or High School Diploma/ GED with two years experience in the social service field.
• Must have some administrative, clerical and accounting experience.
• Must be computer literate including knowledge of Microsoft Word and Excel.
• Demonstrate excellent writing, verbal, interpersonal and organizational skills.
• Computer literate specifically with Microsoft applications required.
• Supportive, energetic, organized and dependable.
• Familiarity with government procedures, fiscal functions helpful.
• Knowledge of HIV/AIDS, homeless related information and issues, a plus.
• Bilingual/Bicultural English/Spanish is preferred.

Comunilife is an EEO employer and provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.