Administrative Assistant – Research Office Support

NYU Langone Health; New York (NY); On-site; USD 53,000 - 65,000; Full time

Job summary

NYU Grossman School of Medicine is seeking an Administrative Assistant to support the Vice Chair for Research and assist the Chair with a variety of duties including answering phones, scheduling meetings, greeting visitors and coordinating events. The role requires strong organizational skills and expertise with MS Office and Epic.

Responsibilities include managing calendars, coordinating research talks, travel arrangements, and ensuring smooth daily operations within the Department of

Qualifications

• Minimum of three years of related administrative support experience.
• Proficient with Microsoft Word, Excel, and Access.
• Able to access e-mail, calendars, and basic office software.
• Strong written and verbal communication and proofreading skills.
• Typing speed of at least 50 net words per minute.
• Ability to multi-task with attention to detail.
• Judgment and responsibility in decision-making.

Responsibilities

• Provide administrative support to Vice Chair and Chair, including calendars, meetings, and office management.
• Schedule research recruitment visits and travel arrangements.
• Coordinate job talks and research rounds with AV support.
• Plan department events and manage office supplies.
• Manage the exam, phlebotomy and patient interview room calendars.
• Liaise with Building Coordinator for repairs and maintenance.
• Provide back up support for Executive Assistant to the Chair.
• Perform all other duties as assigned.

Skills

MS Word

MS Excel

MS Access

Typing 50 wpm

Education

Associate degree

Tools

Epic

Job description

NYU Grossman School of Medicine is seeking an Administrative Assistant to support the Vice Chair for Research and assist the Chair with a variety of duties including answering phones, scheduling meetings, greeting visitors and coordinating events. The role requires strong organizational skills and expertise with MS Office and Epic.

Responsibilities include managing calendars, coordinating research talks, travel arrangements, and ensuring smooth daily operations within the Department of