Administrative Supervisor, Research & Department Ops

NYU Langone Health; New York (NY); On-site; USD 70,000 - 74,000; Full time

Benefits offered by this job

Comprehensive benefits and wellness

Job summary

NYU Grossman School of Medicine, part of NYU Langone Health, seeks an Administrative Supervisor to manage administrative duties, research administration, and data-driven projects. You will coordinate recruitment/on-boarding, master schedules, grant preparations, budgeting, and seminars under supervision.

The role supports multiple research faculty, with extensive interaction across departments. A Bachelor’s in business or healthcare admin and strong MS Office skills are required.

Qualifications

• Bachelor degree or equivalent in business administration, health care administration or related field.
• Proficiency in Microsoft Office (Word, Excel, Access, PowerPoint, Outlook).
• Effective oral, written, communication and interpersonal skills.
• Ability to interface with all levels of management and internal/external customers.
• Time management and the ability to work under pressure.
• Project/program management and multitasking with attention to details.
• Demonstrates knowledge of the organization's Core Values.

Responsibilities

• Maintain contact with department sections and coordinate activities.
• Attend meetings and participate on committees; prepare minutes.
• Assist in budget preparation; verify revenues/expenses and document discrepancies.
• Prepare, edit and route reports and correspondence.
• Collect, update and summarize department data and statistics.
• Oversee payroll for 112 employees.
• Provide management support to the Administrative Director.
• Coordinate schedules for department managers.

Skills

Communication skills

Time management

Interpersonal skills

Multitasking

Project management

Education

Bachelor's degree in business administration / health care administration

Tools

Microsoft Office

Job description

NYU Grossman School of Medicine, part of NYU Langone Health, seeks an Administrative Supervisor to manage administrative duties, research administration, and data-driven projects. You will coordinate recruitment/on-boarding, master schedules, grant preparations, budgeting, and seminars under supervision.

The role supports multiple research faculty, with extensive interaction across departments. A Bachelor’s in business or healthcare admin and strong MS Office skills are required.