Medical Administrative Assistant — Research & Education Support

NYU Grossman School of Medicine; New York (NY); On-site; USD 53,000 - 65,000; Full time

Job summary

NYU Grossman School of Medicine in New York seeks an Administrative Assistant to support the Vice Chair for Research and assist the Chair with a variety of administrative duties, including answering phones, scheduling meetings, greeting visitors, and ordering supplies.

The role involves coordinating research talks, visits, events, and calendars, managing Epic patient scheduling, and providing back-up support to the Executive Assistant.

Qualifications

• Associate's degree required; three years of admin support experience preferred.
• Proficient in Microsoft Office (Word, Excel, Access) and email/calendar tools.
• Strong written and verbal communication, multitasking, and attention to detail.

Responsibilities

• Provide administrative support to Vice Chair and Chair, including calendars and meetings.
• Schedule research recruitment visits, travel and reimbursements.
• Coordinate job talks, announcements, conference room bookings, and AV.
• Manage weekly research rounds and monthly research meetings.
• Answer phones, greet visitors, handle mail, order supplies, and maintain office systems.
• Manage patient appointments in Epic and assist with department events.

Skills

Communication

Typing 50 wpm

Customer service

Time management

Interpersonal skills

Education

Associate's degree in a related field

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Job description

NYU Grossman School of Medicine in New York seeks an Administrative Assistant to support the Vice Chair for Research and assist the Chair with a variety of administrative duties, including answering phones, scheduling meetings, greeting visitors, and ordering supplies.

The role involves coordinating research talks, visits, events, and calendars, managing Epic patient scheduling, and providing back-up support to the Executive Assistant.